Six cases

WCCUSD Negotiators: Superintendent Matthew Duffy and Assistant Superintendent Ken Whittemore for the following groups:
  a.    Employee Organizations
         -UTR
         -Local One
         -School Supervisors Association
         -WCCAA
 b.     Unrepresented Employees
         -Confidential and Management

Vice Principal

Two students from the Youth Commission have served as Student Representatives to the Board of Education for the second semester of 2016-2017.  The Board would like to recognize and commend Zunarah Ahmad from DeAnza High School and Samuel Solis from Middle College High School for their participation.  They have contributed the student perspective on behalf of the Youth Commission and their peers in an articulate and engaging manner.  The Board will express appreciation.

None

Members of the public are invited to speak to the Board about any matter that is not otherwise on the agenda and is related to issues affecting public education in the WCCUSD.  Approximately 30 minutes will be allocated for this item.  If there are more requests to speak than can be heard within this time limit, “WCCUSD Public Comment” will continue after Item G.  Individuals wishing to speak must submit a “WCCUSD Public Comment” form prior to the beginning of this item on the agenda.  

Depending on the number of persons who wish to speak, from one to three minutes will be allocated to each speaker at the discretion of the President of the Board in order to accommodate as many speakers as possible.  The Board cannot dialogue on any issues brought before it by the public that have not been previously agendized, but may refer these to staff for response and/or placement on future agendas.

The S.A.T. Scholarship was established and funded from registration fees West County high school students pay for the Richmond Library Teens, six-week, S.A.T. Workshop that has been offered for the past 20 years.  This scholarship was developed by the Richmond Library Teens Program, and the Friends of the Richmond Public Library to support a West County public, or charter high school student who will be attending a four-year college.  In the last year, a collaborative partnership was expanded to include the Ed Fund and Richmond Promise.

S.A.T. Scholarship Award Recipient for 2017
Marisol Contreras, Middle College High School

The recipient was chosen by committee for the S.A.T. Scholarship award based on her community service and strong essay submission.  The topic applicants were asked to write an essay on was, “Describe a personal experience that has inspired you to pursue and complete a four-year college degree. What challenges have you already faced that will help you succeed in college and beyond?”  The committee’s assessment of Marisol is that she has a will to persevere, value of education, and will give back to the community.

None

The District would like to take time to recognize the contributions of members of our school community who have passed away.  The District requests the community to submit names to be reported as a regular part of each agenda.

Linda Dees Wright, Attendance Clerk at Juan Crespi Middle School, passed away.  Ms. Dees Wright worked in the district for over 21 years.  She worked at many schools as an instructional Assistant spending most of her years at DeAnza High.

Our thoughts go out to the family and friends in the loss of their loved one.

None

The District budget will be presented for public hearing in accordance with Education Code 42127.  This public hearing aligns with the public hearing of the Local Control Accountability Plan (LCAP). Staff will present a report on the budget for 2017-18. The final 2017-18 budget is scheduled for adoption at the meeting of the Board of Education on June 28, 2017.

Enclosed is the Executive Summary and budget information. The complete budget document is available for review at the District Office and on the District website at www.wccusd.net.

None

The Local Control Accountability Plan (LCAP) represents the district’s comprehensive plan of goals, actions, services, and expenditures that support schools to ensure students become college and career ready.  

The LCAP will be presented for public hearing in accordance with Education Code 42127. The final updated 2017-18 LCAP is scheduled for adoption at the meeting of the Board of Education on June 28, 2017. 

Enclosed are the following LCAP documents: Revision of the 2017-18 LCAP Template and Budget Summary.  All documents are available for review on the district’s LCAP website: www.wccusd.net/lcap.

None

AB2246 O’Donnell mandates that the Governing Board of any district serving students in grades 7-12 adopt a policy on student suicide prevention, intervention and postvention before the beginning of the 2017-18 school year that specifically addresses the needs of high risk groups.  Also, it encourages districts to provide suicide prevention training for teachers, school counselors, and other district employees who interact with students in the secondary grades.

None

On May 5, 2017, Mr. Thapar submitted a Charter petition to open a 7^th through 12^th grade charter school. The charter identifies the areas of South and Central Richmond as the target location, and plans a role out beginning in 7^th grade with 128 students and growing to 742 students by the year 2023. 

The Adoption Committee unanimously recommends Big Ideas Math for 6^th-8^th grade Math and Pearson Algebra for Algebra I.  The selections provide an engaging approach to supporting our students in mastering standards as well as in utilizing technology to support their learning.

$913,000 for a 7-year adoption of 6^th-8^th mathematics and Algebra I

The California Interscholastic Federation annually requires the governing board to appoint district representatives.  Ed. Code 33353 (a) (1) gives the governing boards of school districts specific authority to select their athletic league representatives.  

The District recommends the appointment of Assistant Superintendent Steve Collins or designee to continue in the capacity as the District’s designated CIF representative. The names of the individual high school representatives for the 2017-18 school year are also provided for approval.

None

The District desires to enter into agreements with qualified firms for the assessment, engineering, design, procurement, construction management, installation, construction, training, monitoring, and verification of lighting and controls (“Project”) to enable the conservation of thermal, electrical, or other energy (“Energy Conservation Measures”) at the following existing District sites:

1. Bayview Elementary School, located at 3001 16^th Street, San Pablo, CA 94806;

2. Fairmont Elementary School, located at 724 Kearney Street, El Cerrito, CA 94530;

3. Hercules Middle and High School, located at 1900 Refugio Valley Road, Hercules, CA 94547; and

4. Lovonya DeJean Middle School, located at 3400 MacDonald Avenue, Richmond, CA 94805.

The guidelines for the California Environmental Quality Act (“CEQA”), California Code of Regulations Title 14, Chapter 3 (“State CEQA Guidelines”), exempt certain projects from further CEQA evaluation, including projects consisting of the minor alteration of existing public structures or facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination (“Class 1 Exemption”; Cal. Code Regs., tit. 14, § 15301).  Additionally, the State CEQA Guidelines exempt certain projects pursuant to a “common sense” exemption set forth in Cal. Code Regs., tit.14, § 15061, subd. (b)(3) (“Common Sense Exemption”).  The projects are exempt pursuant to the Common Sense Exemption because the effect of the Energy Conservation Measures will increase energy efficiency and clean energy generation, which does not have the potential for causing a significant effect on the environment.

The projects are eligible for the Class 1 and Common Sense Exemptions and thus the District is entitled to file a Notice of Exemption for the Project with the County Clerk.  The filing of the Notice of Exemptions shall start a thirty-five (35) day statute of limitations period on legal challenges to the District’s decision that the projects are exempt from CEQA.

None

The District is authorized to contract for the design, installation and commissioning of Energy Conservation Measures pursuant to Government Code section 4217.10 et seq.  The District seeks to enter an agreement for the assessment, engineering, design, procurement, construction management, installation, construction, training, monitoring, and verification of lighting and controls (“Energy Conservation Measures Contract”) with Regreen and Energy Conservation Options for the following existing District sites:

1. Bayview Elementary School, located at 3001 16^th Street, San Pablo, CA 94806; ]

2. Fairmont Elementary School, located at 724 Kearney Street, El Cerrito, CA 94530;

3. Hercules Middle and High School, located at 1900 Refugio Valley Road, Hercules, CA 94547; and

4. Lovonya DeJean Middle School, located at 3400 MacDonald Avenue, Richmond, CA 94805.

   The District received proposals for this project on May 25, 2017, and determined that the proposal from Regreen for the Fairmount Elementary and Lovanya DeJean Middle School and Energy Conservation Options for the Bayview Elementary and Hercules Middle and High School, provided the best value to the District pursuant to the procurement set forth in Government Code section 4217 et seq.  The cost to the District for the projects will be less than the anticipated marginal cost to the District of thermal, electrical, or other energy that would have been consumed by the District in the absence of the projects.  As well, the District’s payment to Regreen and Energy Conservation Options is anticipated to be offset by other benefits provided under the terms of the Contracts.

   Pursuant to Government Code section 4217.10 et seq., the Governing Board of the District held a public hearing on June 14, 2017, with respect to the District entering into the Contracts.  The District did not receive any public protest relating to the project.

$ 1,568,550.71 from Clean Energy Jobs Act; Prop 39

The Board will hold a public meeting and hear any public comments with regard to the Maintenance and Recreation Assessment District for 2017-18.  Staff and the engineer will be available to answer questions on the Maintenance and Recreation Assessment District.

After the public hearing the board may adopt “A Resolution Approving Engineer’s Report, Confirming Diagram and Assessment and Ordering Levy of Assessment for Fiscal Year 2017-18.”  The resolution gives final approval to the engineer’s report and directs that the assessment diagram and assessments be filed with the county.  The district will receive funds at the time it receives property tax payments.  Proceeds of the MRAD will be deposited in a separate account.

This is the third and final resolution in the process of levying an annual assessment.  On March 29^th the board adopted a resolution ordering the preparation of the engineer’s report and then on May 10th, adopted a resolution calling a public meeting for June 14th, and causing notice of that meeting to be published.

Revenue for MRAD Fund, $5.6 million

This resolution recognizes June 2017 as LGBTQ Pride Month and celebrates the identities and contributions of LGBTQ community.

None.

Consent Calendar Items are considered routine and will be enacted, approved and adopted by one motion, unless a request for removal, discussion or explanation is received from any Board member or member of the public in attendance. Items the Board pulls for discussion or explanation will be addressed following disposition of the remaining Consent Items under Section G Consent Items.

Formal action is requested from the Board of Education to accept the grants/awards/agreements, as detailed on the attached sheet dated June 14, 2017. 

As noted per grants summary.

The District has received donations as summarized on the attached sheet dated June 14, 2017.  The estimated values for any non-cash donations (as indicated by an asterisk) are those provided by the donor.  Staff recommends acceptance of these donations.

The planned fund-raising events for the 2016-17 school year is summarized on the attached sheet dated June 14, 2017.

Additional revenue for schools

Attached are the summaries of Payroll and Vendor Warrants issued during the month of May 2017.

                Total of payroll warrants (May 2017):        $ 12,010,358
                Total of vendor warrants (May 2017):        $ 44,970,068

As noted above

Permission is requested of the Board of Education to approve the following contracts as detailed on the attached sheets dated June 14, 2017.

Approval is recommended of the Board of Education Annual Resolutions No. 01-1718 through 16-1718 for the 2017-2018 school year.  

None

Routine personnel changes include actions to hire, promote, or terminate certificated employees in accordance with appropriate laws, established policies and procedures

None

Teachers in the district provide supervision and evaluation for student teachers seeking credentials to teach in California public school classrooms.  These arrangements are made between the institution of higher education and the individual classroom teacher.

The following higher learning institutions are offering to enter into student teaching and/or intern placement agreements for the 2017-18 school year with the District:  Brandman University, Sonoma State University, Dominican University, Touro University, Concordia University, CSU East Bay, University of Phoenix, National University, Loyola Marymount University, St. Mary's College, San Francisco State University, Fortune School of Education and CSU Dominguez Hills.

Staff requests approval from the Board of Education to accept the Agreements for Placement of Student Teachers.

The Adult Education Representatives and the West Contra Costa Unified School District wish to meet and negotiate over the following items:

1) Serra Site
2) Pay increase
3) Paid Holidays
4) Prep Time
5) Substitutes
            A) Right to substitutes
            B) Hiring substitutes

Pursuant to the Educational Employment Relations Act, the joint initial proposal of West Contra Costa Unified School District (WCCUSD) and Adult Education Representatives is presented tonight as an information item.  At the next regularly, scheduled board meeting this item will come back for public hearing and adoption by the Board of Education.

This new job description is an update to the current position of Assessment Database Specialist.

This new classification will perform and supervise complex and comprehensive duties regarding the preparation, verification and submission of State and Federal Reporting requirements; leads, trains, guides, supports and oversees district staff when gathering, processing, compiling and submitting data for State and Federal reporting; oversees and supervises assigned staff that support State and Federal reporting functions; and performs other related duties as assigned.

The District and School Supervisors Association (IFPTE Local 21) had the required meeting on this item and reached an agreement on the attached new job description

This new job description is an update to the current position of Student Information Services Supervisor.

This new classification will perform and supervise complex and comprehensive maintenance of the district’s Student Information System (SIS); coordinates, develops, leads, guides, supports, trains and implements the SIS system district wide and resolves all questions, concern, issues and challenges of end users with the SIS; serves as the primary liaison with the SIS software provider and all contractors working on the SIS system.

The District and School Supervisors Association (IFPTE Local 21) had the required meeting on this item and reached an agreement on the attached new job description

The Community Advisory Committee (CAC) for Special Education is a state mandated parent/community advisory group.  The members are composed of special education parents, members of the community, teachers and other staff members who are interested in participating.  The CAC advises the special education department and reviews the Special Education Local Plan.

The CAC By-Laws stipulate that “The CAC shall submit names of nominees to the Superintendent for approval.  Formal appointment shall be made by the School Board” (CAC By-Laws, June 2014).

The nominees listed on the attachment are to serve as members of the CAC Membership for 2017-19.

None

The Governance Subcommittee has committed to reviewing Board Policies in order to keep pace with administrative changes and regulations.  At its March 2, 2017, April 18, 2017, and May 17, 2017 meetings, the Subcommittee has received public input and held discussion.  The Board Policies in this packet have been adjusted to incorporate recommendations provided by the Governance Subcommittee and are presented to the Board of Education for approval.

It is recommended that Board Policy 1221 Parcel Taxes reflect updates for clarification. 

Language has also been incorporated into Board Policy BP 1312.3 Uniform Complaint Procedures to reflect the establishment of an office entitled District Ombudsperson for the purpose of fair, objective and timely responses to complaints.

None

Staff is seeking ratification of Change Orders on the following current District construction projects: Pinole Valley High School New Campus (time extension only), Korematsu Middle School New Building. Change Orders are fully executed by the District upon signature by the Superintendent’s designee.  Board ratification is the final step required under state law in order to complete payment and contract adjustment.

In accordance with Public Contract Code 20118.4, the Board, by ratifying these Change Orders, finds that it would have been futile to publicly bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served by having this work completed by the contractor on the project.

Total ratification by this action:  $67,700.00. Funded from Bond Fund.

Contracts have been initiated by staff using previously qualified consulting, engineering or architectural firms to assist in completion of the referenced projects. Public contracting laws have been followed in initially qualifying and selecting these professionals.

Total for this action: $294,814.  Funding sources are Fund 01 ($49,275), Fund 21 ($206,239), and Fund 25 ($39,300).

HMR Architects prepared the plans for this project.  The scope of work for this project includes re-roofing Building A of the Nutrition Center with a new built-up roofing system including walkway pads.

The District conducted a public bid process for the project.  Bids were opened on May 25, 2017.  Two (2) contractors submitted a bid: Western Roofing Service, $464,600; Stronger Building Services, $675,000.

Contract completion is anticipated August 2017.

 $464,600. Funded from Fund 01.

The Facilities Subcommittee has forwarded a recommendation that Kathy Fleming be appointed to fill the category of the City of El Cerrito resident on the West Contra Costa Unified School District Citizens’ Bond Oversight Committee for a two-year term effective June 14, 2017.

 None

HMR Architects prepared the plans for this project.  The scope of work for this project includes replacement of classroom windows with owner provided windows.

The District conducted a public bid process for the project. Bids were opened on June 05, 2017.  Three (3) contractors submitted a bid: Pinguelo Construction, Inc. $90,000; ACR Glazing Contractors, Inc. $347,000; and Greentech Industry, Inc. $389,950.

Contract completion is anticipated August 2017.

 $90,000 Funded from Fund 01.

Lovonya DeJean Middle School - June 28, 2017

At 10:00 PM, any items remaining on the agenda that require immediate attention will be moved to this time.  All other items will be tabled to another or the following Board meeting in order to make fair and attentive decisions.  The meeting will adjourn at 10:30 PM.  The meeting may be extended by a majority vote of the Board of Education.