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Board of Education Regular Meeting
West Contra Costa USD
April 12, 2017 6:30PM
LOVONYA DEJEAN MIDDLE SCHOOL 3400 MACDONALD AVENUE RICHMOND, CA 94805

A. CLOSED SESSION
A.1. CALL TO ORDER
A.2. DISCLOSURE OF ITEMS TO BE DISCUSSED IN CLOSED SESSION - (Government Code 54957.7)
A.3. RECESS TO CLOSED SESSION AS SCHEDULED
Quick Summary / Abstract:
The Board will convene at 5:30 PM in the Multi-Purpose Room to receive comments from anyone wishing to address the Board regarding closed session items.  The Board will then adjourn to closed session and reconvene in open session to address the regular agenda at 6:30 PM.

A.3.1. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION/SIGNIFICANT EXPOSURE TO LITIGATION [Government Code Section 54956.9(d)(2) or (d)(3)]
Quick Summary / Abstract:

Six cases

A.3.2. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION/INITIATION OF LITIGATION [Government Code Section 54956.9(d)(4)]
A.3.3. CONFERENCE WITH LABOR NEGOTIATORS
Quick Summary / Abstract:

WCCUSD Negotiators: Superintendent Matthew Duffy and Assistant Superintendent Ken Whittemore for the following groups:
  a.    Employee Organizations
         -UTR
         -Local One
         -School Supervisors Association
         -WCCAA
 b.     Unrepresented Employees
         -Confidential and Management

A.3.4. REPORT OF CLOSED SESSION ACTIONS
B. OPENING PROCEDURES
Minutes:
President Block called the meeting to order at 5:30 P.M. The Board recessed into Closed Session. President Block called the Public Session to order at 6:39 P.M.
B.1. Pledge of Allegiance
Minutes:
President Block led the Pledge of Allegiance.
B.2. Welcome and Meeting Procedures
Minutes:
President Block offered welcome and instructions to the public regarding the meeting.
B.3. Roll Call
Minutes:
Board Members Present: Liz Block, Valerie Cuevas, Madeline Kronenberg, Tom Panas, Mister Phillips, Student Representatives Zunarah Ahmad. Student Representative Samuel Solis arrived at 6:41 PM.

Staff Present: Mark Bonnett, Executive Director Bond Finance; Steve Collins, Interim Assistant Superintendent Special Education; Jose DeLeon, Richmond High Principal; Linda Delgado, Charter School Liaison; Matthew Duffy, Superintendent; Luis Freese, District Engineer; Sheri Gamba, Associate Superintendent Business Services; Debbie Haynie, Executive Secretary; Joshua Herrera, Maintenance Supervisor; Lisa Jimenez, Coordinator EL Services; Bobby Jordan, Communications Manager; Nicole Joyner, Director Accountability & Assessment; Lisa LeBlanc, Associate Superintendent Facilities, M & O/Bond Program; Lyn Potter, Director State & Federal Compliance; Vince Meyer, Executive Director Maintenance M&O; Leticia Oregon, Translator; Melissa Payne, Director Contracts Administration; Mary Phillips, Chief Technology Officer; Nia Rashidchi, Interim Associate Superintendent PreK-Adult Educational Operations; Marcus Walton, Communications Director; Ken Whittemore, Assistant Superintendent Human Resources
B.4. Report/Ratification of Closed Session
Minutes:
None
B.5. Review of Number of Requests to Address the Board For Comment On Individual Agenda Items
Minutes:
President Block assessed the number of speakers signed up in consideration of adjusting the agenda.
B.6. Agenda Review and Adoption (Public Comment)
Actions:
Motion
Mr. Panas moved approval of the agenda as amended. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, Student Representatives Zunarah Ahmad (advisory vote only), and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Minutes:
Mr. Panas requested that Consent Item G.10 be pulled for separate discussion. Ms. LeBlanc requested that item F. 3 be moved before item F. 2. Mr. Duffy said that staff has tabled items F.5, G.9 and G.12 to a future meeting.
B.7. Minutes: March 22, 2017
Actions:
Motion
Ms. Kronenberg moved approval of the Minutes for March 22, 2017. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, Student Representatives Zunarah Ahmad and Samuel Solis (advisory vote only), and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Madeline Kronenberg and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Attachments:
Minutes 3-22-17
B.8. WCCUSD Public Comment
Quick Summary / Abstract:

Members of the public are invited to speak to the Board about any matter that is not otherwise on the agenda and is related to issues affecting public education in the WCCUSD.  Approximately 30 minutes will be allocated for this item.  If there are more requests to speak than can be heard within this time limit, “WCCUSD Public Comment” will continue after Item G.  Individuals wishing to speak must submit a “WCCUSD Public Comment” form prior to the beginning of this item on the agenda.  

Depending on the number of persons who wish to speak, from one to three minutes will be allocated to each speaker at the discretion of the President of the Board in order to accommodate as many speakers as possible.  The Board cannot dialogue on any issues brought before it by the public that have not been previously agendized, but may refer these to staff for response and/or placement on future agendas.

Minutes:
Georgio Cosentino, Luis Ledesma, Michal Raccoon Eyes Kinney, Don Gosney, Ana De Villanueva, Maria Leon, Judy Greenspan, Natalie Walchuk, Robert Mayer, Eduardo Martinez, Yesenia Fuentes
C. AWARDS AND RECOGNITIONS
C.1. National Board for Professional Teaching Standards
Speaker:
Nia Rashidchi, Interim Associate Superintendent, PreK-Adult Educational Operations
Comments:

The National Boards is a professional development program that seeks to elevate the status, voice, and role of accomplished teachers in shaping a true profession.  This advanced teaching credential compliments our teachers’ California teaching credential.  This credential requires submission of four extensive components, including video recordings and examples of student work.  In addition, teachers must demonstrate in-depth content knowledge in response to rigorous exercises for chosen certificate areas.

Tonight we celebrate the following teachers who have accomplished the significant achievement of becoming National Board Certified Teachers (NBCT): Juliet Solis, Transition School with certification in Exceptional Needs Specialist/Early Childhood through Young Adulthood and Marcella McClinton-Jamerson, Wilson Elementary with re-certification in Literacy: Reading-Language Arts/Early and Middle Childhood.



Recommended Motion:

For Recognition


Financial Impact:

None

Minutes:
Ms. Rashidchi introduced teacher Cynda Rapp and Ohlone Principal Stephanie Serrano who spoke about the National Board Certified Teacher’s (NBCT) rigorous certification process for teachers. They asked the Board to share in celebrating the recertified and newly certified teachers: Juliet Solis at Transition School with certification in Exceptional Needs Specialist/Early Childhood through Young Adulthood and Marcella McClinton-Jamerson at Wilson Elementary with re-certification in Literacy Reading-Language Arts/Early and Middle Childhood. Currently there are eighteen NBTS teachers in the District. Board members joined the group for a photo opportunity.

Public Comment:
None

Board Comment:
None
Attachments:
NBPTS Presentation
C.2. Richmond High Robotics Team
Speaker:
Matthew Duffy, Superintendent
Comments:

Students from the Richmond High Robotics Team recently competed in the San Jose Regional finishing sixth overall against teams backed by NASA, Google, Apple and with mentors form companies such as Tesla, Cisco and Facebook.  The Board will recognize students for their hard work and dedication.

Recommended Motion:

For Recognition

Financial Impact:

None

Minutes:
Superintendent Duffy introduced the Richmond High School robotics team, recognizing the students for their hard work and dedication. Principal Jose DeLeon introduced the team leader who shared his work with the team since 2000. Ruben Rodriguez spoke about the competition process. Team members shared their enthusiasm in working in a fully student driven program.

Public Comment:
None

Board Comment:
None
Attachments:
Richmond High Robotics Team
C.3. Resolution No. 79-1617: Public Schools Volunteer Week
Speaker:
Marcus Walton, Communications Director
Comments:

This resolution honors the commitment and dedication of the more than 8,200 members of the West Contra Costa Unified School District community who give of their time and expertise to enrich the educational program for our students and recognizes April 17 - 21, 2017, as Public Schools Volunteer Week.

Recommended Motion:

Recommend Approval

Actions:
Motion
Mr. Panas moved approval of Resolution No. 79-1617: Public Schools Volunteer Week. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, Student Representatives Zunarah Ahmad and Samuel Solis (advisory vote only), and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

None

Minutes:
Superintendent Duffy announced the District’s resolution to honor the many volunteers in schools and detailed examples of volunteerism. He read the resolution into the record.

Public Comment:
None

Board Comment:
Mr. Phillips echoed his thanks for volunteers and acknowledged the parents who would like to volunteer and have not been able to do so. He said he would like to evaluate programs that include parents.
Attachments:
Resolution No. 79-1617: Public Schools Volunteer Week
D. COMMITTEE COMMUNICATION
Quick Summary / Abstract:
(Education Code 35145.5; Government Code 54950 et seq.)
D.1. Superintendent's Report
Minutes:
Superintendent Duffy provided a report of activities in the District.

Mr. Phillips had questions about whether the Mandarin school, would have childcare and afterschool programs available until 6:00 PM. Superintendent Duffy responded that the intent was to review costs for providing the same level of service as other schools. President Block remarked about afterschool programs funded by federal programs as well as private programs. Ms. Kronenberg requested further information in a Friday Memo showing after school programs by school indicating the types of programs.
D.2. Standing Reports
Comments:
Representatives of the following committees and employee unions are invited to provide a brief update to the Board.  Representatives from these groups need to sign up to speak prior to the beginning of this item on the agenda by submitting a “Request to Address the Board” form.  Five minutes may be allowed for each subcommittee or group listed below:

Academic Subcommittee                              Public Employees Local 1
Bayside Council PTAs                                    Safety and School Climate Committee
Citizens’ Bond Oversight Committee            School Supervisors Association Local 21
Facilities Subcommittee                                Technology Subcommittee
Governance Subcommittee                          United Teachers of Richmond
Ivy League Connection                                 West Contra Costa Administrators Association
                                                                      Youth Commission

Minutes:
Ivy League Connection. Mr. Don Gosney spoke about students’ acceptance to summer programs at the University of Chicago, Cornell and Brown University. He also reported about where ILC alumni students have applied, where accepted, and where they plan to attend. The goal of the ILC is to expose students to colleges and universities other than the CSUs and Cal programs such as Stanford, Northwestern, Cornell, Columbia, Harvard, among others. He shared information about scholarships available to pay for college with nine ILCers reporting financial aid packages of $2.3 million for over four years. He said he hoped to present this year’s cohort to the Board at a meeting in May.
D.3. In Memory of Members of the School Community
Speaker:
Matthew Duffy, Superintendent
Comments:

The District would like to take time to recognize the contributions of members of our school community who have passed away.  The District requests the community to submit names to be reported as a regular part of each agenda.

Beatrice Walker was an Instructional Aide at Nystrom Elementary from 1970 to 2003.  During that time she also helped as a yard supervisor.  After resigning in 2003, Ms. Walker returned as a substitute instructional aide.  

May Hee began work with the District as a yard supervisor in 1996 at Olinda Elementary.  She became an Instructional Assistant Special Education in 2001 and worked at DeAnza High throughout her career.

Tina Reese started in 1998 as a Special Education Assistant.  She became a permanent employee in 2001 and worked at Pinole Middle School throughout her career.

Former Contra Costa County Superintendent of Schools, Joseph A. Ovick, Ed.D., served for 18 years following his election in 1996.  He worked in education for 45 years, beginning his career as a special education teacher before moving into administration.  Dr. Ovick retired in 2014 and remained dedicated to community service.   

Our thoughts go out to the family and friends in the loss of their loved one.

Recommended Motion:

For Information Only

Actions:
Motion
Mr. Panas moved approval of taking item F.1 before E.1 on the agenda. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, Student Representatives Zunarah Ahmad and Samuel Solis (advisory vote only), and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

None

Minutes:
Superintendent Duffy recognized the contributions of members of the community who have passed away. President Block read the biography for Joseph A. Ovick, former County Superintendent of Schools in remembrance of his 45 years in education. A moment of silence was held in remembrance.

Public Comment:
None

Board Comment:
None

President Block asked the Board to consider moving item F.1 up on the agenda before E.1.
E. DISCUSSION ITEMS AND REPORTS
E.1. California's New Accountability System
Speaker:
Nicole Joyner
Comments:
Staff will review California's New Accountability System and California School Dashboard.
Recommended Motion:

For information only

Financial Impact:

None

Minutes:
Ms. Joyner shared information about the new California accountability system because of legislation passed in 2013. This replaces the federal accountability (AYP/Program Improvement) and state the accountability (API), placing them under one system using multiple metrics including test scores, climate, parent involvement, stakeholders. The system is still in development and staff receives weekly updates from the state, proceeding with the in-field test phase. California Schools Dashboards are being developed and new indicators are expected in the fall 2017. Ms. Joyner also provided information regarding new subgroups for homeless and foster youth to be added.

Student Representatives Zunarah Ahmad and Samuel left meeting at 10:00 PM.

Public Comment:
None

Board Comment:
Mr. Panas expressed appreciation for the work done. He asked about local indicators and inclusion of community partners’ feedback. Superintendent Duffy responded that the first draft of LCAP plan would be presented for review at the next Board meeting.

Mr. Phillips spoke about the first draft and said he would like to see foster youth specifically identified. He continued with remarks about suspension rates and declining numbers. He said he would like to see suspensions banned in the District. He provided an information sheet about willful defiance as a subjective area regarding student suspensions without a substantial definition. He provided the information to his colleagues and asked that an item be agendized to address and ban willful defiance suspensions in the District.

Ms. Kronenberg said she appreciated the infographic and noted the one percent foster youth number indicated. She talked about scrutiny and feedback from community members. She suggested inclusion of the charter school community in the discussion.

Ms. Cuevas spoke about the positive graduation rates and looking at how individual schools are doing. She discussed the quality of programs offered and analyzing data. Ms. Joyner responded regarding improvement increments in the various indicators. Ms. Cuevas asked how to use this information for demonstration of improvement. Ms. Joyner continued to speak about the summary data analysis and Ms. Rashidchi also addressed alternate strategies used by the District with the example of graduation rates, A-G rates of completion, as well as willful defiance suspension rates. Mr. Phillips addressed limitations on K-3 and K-12 sunsetting of willful defiance suspensions and expulsions next year. He provided examples from other districts.

Mr. Panas asked about links on the website for further details and to the state website. Ms. Joyner responded with information about a technical guide and efforts to provide easy access for the public.

President Block said she appreciated this measure provided by state. She continued to speak about suspension rates and the need for more professional development for teachers and staff regarding behavior and miscommunication. Ms. Rashidchi and Mr. Collins shared additional information.
Attachments:
Presentation
F. ACTION ITEMS
F.1. Decision Hearing for Voices College-Bound Language Academies Charter PetitionWas edited within 72 hours of the Meeting
Speaker:
Nia Rashidchi, Assistant Superintendent, PreK-Adult Educational Operations
Comments:

On Wednesday, January 18, 2017, Voices College-Bound Language Academies submitted a Charter Petition for a Transitional Kindergarten through eighth grade school. Voices Schools proposes to open in the 2018-2023 academic year with approximately 112 students in grades TK/Kindergarten and first grade using a Dual Immersion model. On full enrollment in 2025-2026, the petitioners intend to serve 504 students.

Staff Findings of Fact and Recommendation attached. 

Recommended Motion:

Review the Staff Findings of Fact and Recommendation, and vote to either accept or deny the petition.

Actions:
Motion
Mr. Panas moved the substitute motion to approve the Voices College-Bound Language Academies Charter Petition for a five-year period. Ms. Kronenberg seconded. A roll call vote was taken with Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Student Representative Samuel Solis (advisory vote only), and President Block voting yes, Mr. Phillips voting no, with Student Representative Zunarah Ahmad abstaining (advisory vote only), and no absences. Motion carried 4-1-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
No Mister Phillips.
Financial Impact:

Ongoing loss of student average daily attendance as a result of WCCUSD students attending the charter school.

Minutes:
Dr. Linda Delgado provided information regarding the charter evaluation process, strengths, and finding of facts for the Voices petition. Dr. Delgado stated that staff recommended denial of the petition based on reasons stated throughout the presentation. Staff and Voices leadership were available for questions.

Public Comment:
Marbella Perez, Joanna Diaz, Veronica Perez, Brandy Diaz, Cindy Gutierrez, Edith Sotelo, Frances Teso, Andre Jones, Carla Alatorre

Board Comment:
Mr. Panas had questions about expulsion and suspension rates, as well as special education and funding. Voices Charter Academy representative Frances Teso responded with clarification. Director of Accounting Beth Nuthals was available to provide information regarding special education funding for students.

Mr. Phillips said he was inclined to support the petition for several reasons after having met with parents. He also spoke about equity and his belief that the first whole language school should be Spanish, taking into consideration the larger picture including the demographics of the community. He spoke about the approval process, issues around transparency, the Board getting accurate information, response to the staff findings from Voices and staff rebuttal. He concluded with his observation that Voices gets results for students. He proposed approval of the petition for two years to allow sufficient time for the school to demonstrate that it can be successful in implementing the academic program proposed and incorporating agreement standards into a memorandum of understanding.

President Block said she was troubled by a number of inaccuracies in the staff report. She reflected on her experience in working in a bilingual school and having a disproportionate number of Latino students needing to learn both English and Spanish. She referenced Trustee Phillips’ recommendation for a two-year approval and asked staff to speak about the charter evaluation process. Dr. Delgado provided information about the visits used for the review process and the rigorous standards held for charter schools.

Mr. Phillips explained in further detail his recommendation of granting a two year petition should the school not perform, evidence would be available to address the lapse sooner.

Ms. Kronenberg said she was impressed with the enthusiasm of parents and the collaborative spirit of the charter staff. She asked Ms. Teso to speak about the negative impact of funds available for other children, a consequence of the charter system in California. Ms. Teso spoke about collaboration in their San Jose home district. Ms. Kronenberg again spoke about the negative financial effect on the home district without intent. Ms. Teso responded. Ms. Kronenberg concluded with remarks about the lack of solid evidence in staff’s report.

Ms. Cuevas talked about the charter school impact and the need to be addressed at the state government level. She spoke of the challenge in hearing parents saying they seek an alternative because the public school does not serve their children and charter school outperforming other high performing district schools. She would like to see that the district better served parents and students so that they do not have to seek charter schools. She advocated for collaboration within this District and making change.

Mr. Phillips motioned to approve the charter petition for a two-year period. Legal counsel Ed Sklar spoke about the allowance of approving a charter petition for up to five years as an initial petition followed by a full five years for a renewal. He addressed the school’s plan to consider academic achievement as the school rolls out the grade level increases. He proposed consideration of a three-year period to allow sufficient time for academic growth for further consideration. Discussion continued by the Board about baseline data regarding academic growth. Mr. Phillips amended his motion to approve the petition for an initial three-year term.

Superintendent Duffy asked Counsel about the concern regarding the petition’s enrollment criteria of 50 percent English only and 50 percent English learners for dual immersion criteria and evidence of that as part of the evaluation in two to three years. Mr. Sklar responded and advised considering whether the school was recruiting to the uniqueness of the demographics of the District.

Ms. Cuevas questioned making a special case for this charter when multiple years of data was needed to make an evaluation judgment. Mr. Phillips responded with his reasoning for the motion as a way to balance staff concerns in a fair and equitable manner.

Discussion continued among Board members.

Mr. Panas proposed a substitute motion to approve the charter for five years. President Block seconded the motion.

Discussion continued with Mr. Phillips asking Mr. Sklar to clarify the legal opinion regarding a qualified approval and whether the Petitioner would appeal to the County Office of Education. Mr. Sklar was of the opinion that a three-year approval would not allow an appeal to the County. Mr. Phillips asked Ms. Teso her opinion about the school’s performance in three years. Ms. Teso responded. The Board discussion continued. Mr. Sklar shared information about criteria for charter renewal measurement. Mr. Phillips spoke about his trust in the Board for an evaluation and fairness.

Ms. Cuevas talked about equity and approving the charter for five years if the Board believed in program.
Attachments:
Staff Findings
Voices Presentation
F.2. Adoption of Resolution No. 80-1617: Authorizing Design-Build Procurement and Construction of the Wilson Elementary School Replacement Project Pursuant to Education Code Section 17250.10 Et Seq.
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

Pursuant California Education Code section 17250.10 et seq. (“Design-Build Statute”), the District may utilize the design-build method of project delivery, using either a low bid or best value procurement methodology, for projects that have an estimated construction cost of at least one million dollars ($1,000,000). 

District staff has examined the possible construction delivery methods for the Wilson Elementary School Replacement Project (“Project”) and concluded that the use of a design-build delivery method for the Project offers the following potential advantages to the District, not available under other delivery methods: (1) Reduced Change Orders and Claims – because the designer and builder are part of the same design-build entity, the District is not the guarantor of the completeness and accuracy of the design documents and thus the District may avoid conflicts and disputes as well as the corresponding costs of those conflicts and disputes which can arise between the architect / engineer and construction contractor in a traditional design-bid-build procurement; (2) Efficient and Less Costly Construction – the contractor is involved in the design early in the process and thus can provide helpful insights on construction materials and methods that can make the Project’s design more efficient and less costly to construct; (3) On-Time Completion – because the design work and construction work overlap to a certain extent in the design-build process, the Project could be completed faster than a design-bid-build procurement; and (4) Qualified and Competent Firms – the prequalification process required by the Design Build Statute will lead to a qualified and experienced pool of design-build firms to make a selection from and award the Project to.  Additionally, because the Project’s construction cost is estimated to be $28 million, the Project meets the monetary threshold for use of the Design-Build Statute’s delivery method.   

Pursuant to the Design-Build Statute, the District will prequalify design-build entities in order to develop a short-list of firms whose proposals will be evaluated for final selection.  The Request for Qualifications (RFQ) will be in compliance with the Design-Build Statute and include the methodology to be used by the District to evaluate proposals including the procedure for the final selection of a design-build entity. Based on the RFQ process, the District will then issue a Request for Proposals (“RFP”) to invite prequalified or short-listed entities to submit competitive sealed proposals.  The District intends to use a “best value” selection method which is described in the Design-Build Statute to mean a value determined by objective criteria that may include, but not be limited to, price, features, functions, life-cycle costs, experience and past performance.  Additionally, the District will develop for the Board’s consideration guidelines for a standard organizational conflict of interest code, consistent with applicable law, regarding the ability of a person or entity that has performed services for the District relating to the development of the performance specifications or design criteria to join or participate in the solicitation of the design-build entity consistent with Education Code section 17250.20.  The design-build entity offering the best value to the public for the Project pursuant to this process will be brought to the Board for consideration of award of the design-build contract for the Project.  Should the Board ultimately not award a design-build contract for whatever reason, the District may still explore other delivery methods for the construction of the Project including traditional design-bid-build.

Recommended Motion:

Adopt Resolution No. 80-1617: Authorizing Design-Build Procurement and Construction of the Wilson Elementary School Replacement Project Pursuant to Education Code Section 17250.10 Et Seq.


Actions:
Motion
Ms. Cuevas moved to adopt Resolution No. 80-1617: Authorizing Design-Build Procurement and Construction of the Wilson Elementary School Replacement Project Pursuant to Education Code Section 17250.10 Et Seq. Mr. Panas seconded and offered a friendly amendment that was accepted by Ms. Cuevas. A roll call vote was taken with Ms. Cuevas, Ms. Kronenberg, Mr. Panas, and President Block voting yes, Mr. Phillips voting no, with no abstentions and no absences. Motion carried 4-1-0-0. Passed with a motion by Valerie Cuevas and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
No Mister Phillips.
Financial Impact:

 No fiscal impact or implications associated with the approval of these documents.

Minutes:
Ms. LeBlanc provided a presentation regarding the construction process for Wilson Elementary and shared that the Design Build process required approval of a resolution of the Board. She detailed the Request for Qualifications and the Request for Proposal processes, and afterward consideration for award of project to a successful design entity. She compared the traditional Design, Bid, Build to the Design, Build process pointing out the advantages and disadvantages. Attorney Nancy Taylor, from Orbach and Associates, was available to answer questions. Ms. LeBlanc continued with information about design build product delivery and cost efficiency, and explained options and flexibility for the Board.

Public Comment:
Gregg Visineau, Don Gosney, Eduardo Martinez

Board Comment:
Ms. Gamba provided information from her background as Chief Business Officer in Antioch, CA and the successful use of design build in 2005 as the first in the state. She also said that the Orbach legal firm had excellent experience with this model.

Mr. Panas asked about public comment regarding the resolution and any negative side. Attorney Nancy Taylor explained the Board’s ability to reject proposals and move forward with a traditional design, bid, build procurement if so desired.

Ms. Kronenberg responded to criticism. She asked Ms. LeBlanc if this would have any impact on the Project Labor Agreement (PLA). Ms. LeBlanc indicated that the PLA would be extended to this project. Ms. Taylor was asked to address concerns regarding local capacity. Ms. Taylor clarified that there is no statute requiring local capacity but the District has typically included this language in all documents. She was confident that the District would still utilize the same standard documents.

Discussion continued about the maturity of the industry. Ms. LeBlanc responded positively saying there would not be a significant difference in how a project was managed in house.

Ms. Cuevas moved approval of the item. Mr. Panas seconded and asked for a friendly amendment to included consideration about paragraph 6 section B regarding evaluation of proposals. He asked that wording be changed to “including but not limited to, cost or price, schedule and time to completion, and all nonprice-related factors”. Ms. Cuevas accepted the friendly amendment.

Mr. Phillips discussed the Wilson community’s patience in the process for moving the project forward. He proposed moving forward as planned and stop changing processes. Secondly, he spoke about change orders and his desire to reduce and eliminate them. He further spoke about the California Department of Education’s remarks about design build as not a method to eliminate change orders. He was of the opinion that design build was not the best answer. He concluded with remarks about the use of union labor in construction. He asked Ms. Taylor for clarification about the PLA. Ms. Taylor responded. Mr. Phillips concluded and ask the Board to agendize retaining an attorney available to the Board members for questions and accurate information.

President Block was of the opinion that the District should proceed with Wilson as originally planned. Superintendent Duffy interjected that the original plan would require redrawing architectural plans and extend the time frame for Wilson. He shared that staff brought forward the design build concept as an opportunity to expedite the work.

Mr. Phillips said he supported the original design, bid, build process. Ms. LeBlanc explained that design build would allow staff to begin immediately. Superintendent Duffy clarified that staff recommended the design build option to be preferable in this situation and would be more efficient.
Attachments:
1 Resolution #80-1617 Design Build Wilson ES
2 Wilson Design Build Presentation
F.3. Educational Specifications and Material and Product Standards
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

On June 15, 2016, the Board approved the Facilities Master Plan and the associated implementation plan.  The implementation plan included the direction to update the District’s Educational Specifications, which were last approved in 2011.  The Educational Specifications guide the District’s architects to design and align school facilities to the educational program. The architect uses the specifications to translate the curriculum and instructional program into an aesthetic, economical, function educational environment.  The update of the Educational Specifications also includes a comprehensive review of the Materials and Product Standards that are incorporated into the school facilities. This entire process was needed to provide consistency, alignment with current and future program needs and objectives, along with an emphasis on cost efficiency and effectiveness.

District staff, along with the planning consultant, will discuss and seek approval of the Educational Specifications on April 12, 2017, along with the Material and Product Standards.

Recommended Motion:

 Approve the Educational Specifications Material and Product Standards

Actions:
Motion
Ms. Cuevas moved to extend the meeting to midnight. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Valerie Cuevas and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Motion
Ms. Kronenberg moved acceptance of the Educational Specifications and Material and Product Standards. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, and President Block voted yes, Mr. Phillips voted no, with no abstentions and no absences. Motion carried 4-1-0-0. Passed with a motion by Madeline Kronenberg and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
No Mister Phillips.
Financial Impact:

 No fiscal impact.

Minutes:
Ms. LeBlanc asked the Board to consider approval of the Educational Specifications along with Material and Product Standards. This document had been discussed at numerous meetings with departments, community, Facilities Subcommittee and Board over several months. She said the goal of this document was to increase cost efficiencies in several areas. She emphasized that the District is required by the state Department of Education to have Board approved, site specific educational specifications. She wanted to make clear that these are district-wide guidelines to serve as a guide to individual site specific specifications. The Board would have the opportunity to approve those site specific educational specifications. Ms. LeBlanc detailed the written descriptions of components and checklist to be utilized by staff to provide direction to design professionals. This tool will be used on future projects to track Board approved budgets and priorities regarding cost efficiencies. She provided details for significant changes to site configuration standards related to square footage, space decisions and recommendations on nonessential spaces within the Board approved budget while keeping design as cost efficient as possible.

Ms. LeBlanc spoke about 21st century design and changing the overall structural approach to designing schools to simplify reconfiguration of rooms and walls. She spoke about the inclusion of air conditioning to all classroom spaces, incorporating community centers and clinic space into the elementary school office space, and community kitchen equipment into cafeteria space to better facilitate permitting and monitor cleanliness. Ms. LeBlanc stated that staff understands that future schools are to be designed as cost efficiently as possible, staying within the project budget, and only providing for extra, non-essential space if it can be done within the Board approved project budget.

Public Comment:
Gregg Visineau

Board Comment:
Ms. Cuevas had questions about the optimum school size. Ms. LeBlanc responded with information from Board policy as a guideline and additional details. Ms. Cuevas had additional questions regarding template tools in the Educational Specifications. IEP2 Consultants Tim Haley and Ms. Mejia-Hooper were available for clarification. Ms. Meja-Hooper responded with information about capacity range at elementary, middle and high school campuses.

Mr. Phillips spoke about the need to provide opportunity for discussion of new ideas as the Board's priorities may change. Mr. Phillips spoke about good stewardship of taxpayer dollars. At same time, he spoke with concern about cost efficiency at the risk of providing schools that will last 50-60 years. He felt it extremely important to have confidence about building schools to last. Ms. LeBlanc responded that the goal of cost efficiency was not to sacrifice quality, but allow competitiveness and reduce pricing while looking carefully at capacity and building to teaching needs. She supported the concept of building school to last over 50 years.

Mr. Phillips continued with questions about health center construction and capacity to provide confidentiality to students seeking services. Ms. Meja-Hooper clarified.

Mr. Panas had questions regarding elementary educational specifications and the space checklist. Ms. Mejia-Hooper provided clarification about accountability and balancing space needs related to service providers.

Mr. Haley clarified that District staff would complete the space planner and send results to the design firm who would in turn report whether they were able to meet the budget or adjust the design so that the project fit within the approved budget.

Board members continued discussion and asking pertinent questions for additional clarification.

Ms. Kronenberg commented that the real commitment to the public is fitting within the budget versus building to the output of the space planner. She noted that the Educational Specification does not trade off quality but provides opportunity to improve use of space and procurement practices.

Discussion continued with Board members saying they were supportive of the item.

Mr. Phillips requested tabling of the item to allow opportunity for all questions to be addressed. This motion failed for lack of a second.
Attachments:
1 Educational Specifications PP
2 Elementary Schools Ed Specs
3 Middle Schools Ed Specs
4 High School Ed Specs
5 Material and Product Standards
F.4. Resolution No. 78-1617 Regarding Education Protection Account (EPA) and Spending Plan for the 2017-18 School Year
Speaker:
Sheri Gamba, Associate Superintendent Business Services
Comments:

After the passage of Proposition 30, the Schools and Local Public Safety Protection Act of 2012, schools and community college campuses across California have begun receiving funds through a new Education Protection Account (EPA) which was established by voter initiative. The legislation requires that each district establish a special fund to account for these deposits and restricts the use of the funding to school service expenditures only. An accounting of these funds is located on the district website. The district anticipates receiving $33.5 million earmarked for the EPA fund reporting as a part of the Local Control Funding Formula (LCFF) entitlement. For accounting purposes, instructional expenses related to staff have been placed in the EPA fund for 2016-17 and ongoing in the budget for 2017-18. EPA funds are not separate from the LCFF formula, rather a means of funding it.

Recommended Motion:

Recommend approval of this resolution for the EPA Spending Plan for the 2017-18 School Year.

Financial Impact:
None. EPA funding is included in the LCFF.
Minutes:
This item was tabled to a future meeting.
Attachments:
EPA Resolution 78-1617
F.5. WCCUSD Technology Plan July 1, 2017 – June 30, 2020
Speaker:
Mary Phillips, Chief Technology Officer
Comments:

The Technology Plan was created to provide direction to the district by creating goals and objectives that support both the WCCUSD Strategic Plan and LCAP. Input from staff, community and business members was solicited and their suggestions were incorporated into the plan. This plan is considered a “living document” and will be reviewed on a quarterly basis to ensure we are meeting the needs of our district and achieving our benchmarks. 

The WCCUSD Technology Plan was approved by the Technology Subcommittee on April 10, 2017.

Recommended Motion:
Approve the WCCUSD Technology Plan July 1, 2017 – June 30, 2020
Financial Impact:

For fiscal year 2018-2020 - $3,630,000 to be divided as follows:  Bond: $2,800,000; General Funds: $830,000.

Minutes:
This item was tabled to a future meeting.
Attachments:
Presentation
Technology Plan
F.6. 2017 CSBA Delegate Assembly Run-off
Speaker:
Matthew Duffy, Superintendent
Comments:

Due to a tie vote, the California School Boards Association (CSBA) has issued a run-off ballot for election of a representative to CSBA Delegate Assembly from Subregion 7-A (Contra Costa County).  The re-elected or newly elected Delegate will serve a two-year term beginning April 1, 2017 - March 31, 2019.  The run-off ballot provides for the Board to vote for one candidate. 

Recommended Motion:

Cast ballot for Subregion 7-A representative to the CSBA 2017 Delegate Assembly.

Actions:
Motion
Ms. Cuevas moved approval of the 2017 CSBA Delegate Assembly Run-off voting for Ms. Kronenberg. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Valerie Cuevas and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

None

Minutes:
Ms. Cuevas recommended the Board’s vote for Ms. Kronenberg who was named on the run-off ballot.

Public Comment:
None

Board Comment:
None
Attachments:
CSBA Run-off Ballott
G. BUSINESS ITEMS - CONSENT ITEMS
Actions:
Motion
Ms. Kronenberg moved approval of Consent Items G.1 – G.8, G. 11 and G.13. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Madeline Kronenberg and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Quick Summary / Abstract:

Consent Calendar Items are considered routine and will be enacted, approved and adopted by one motion, unless a request for removal, discussion or explanation is received from any Board member or member of the public in attendance. Items the Board pulls for discussion or explanation will be addressed following disposition of the remaining Consent Items under Section G Consent Items.

G.1. Grants/Awards/Agreements
Speaker:
Sheri Gamba, Associate Superintendent Business Services
Comments:

Formal action is requested from the Board of Education to accept the grants/awards/agreements, as detailed on the attached sheet dated April 12, 2017. 

Recommended Motion:
Recommend Approval
Financial Impact:

As noted per grants summary.

Attachments:
Grants Summary 041217
G.2. Acceptance of Donations
Speaker:
Sheri Gamba, Associate Superintendent Business Services
Comments:

The District has received donations as summarized on the attached sheet dated April 12, 2017.  The estimated values for any non-cash donations (as indicated by an asterisk) are those provided by the donor.  Staff recommends acceptance of these donations.

Recommended Motion:
Recommend Approval
Financial Impact:
As noted per donations summary.
Attachments:
Donations Summary 041217
G.3. Approval of Fund-Raising Activities
Speaker:
Sheri Gamba, Associate Superintendent Business Services
Comments:

The planned fund-raising events for the 2016-17 school year are summarized on the attached sheet dated April 12, 2017.

Recommended Motion:

Recommend Approval

Financial Impact:

Additional revenue for schools.

Attachments:
Fund Raising Summary 041217
G.4. Summary of Payroll and Vendor Warrant Reports
Speaker:
Sheri Gamba, Associate Superintendent Business Services
Comments:

Attached are the summaries of Payroll and Vendor Warrants issued during the month of March 2017.

                Total of payroll warrants (March 2017):             $ 11,455,327
                Total of vendor warrants (March 2017):             $ 28,903,123

Recommended Motion:

Recommend approval of the payroll and vendor warrant reports.

Financial Impact:

As noted above.

Attachments:
Payroll-Vendor Warrant Summary 041217
G.5. Contracts
Speaker:
Sheri Gamba, Associate Superintendent Business Services
Comments:

Permission is requested of the Board of Education to approve the following contracts as detailed on the attached sheets dated April 12, 2017.

Recommended Motion:
Recommend Approval

Financial Impact:
As noted per contracts summary

Attachments:
1. Contracts Summary 041217
2. Contracts Back-Up 041217
G.6. Acceptance of the Work and Approval of the Notice of Completion for the Greenwood Academy Parking Improvements, Project No. 3581366-07
Speaker:
Sheri Gamba, Associate Superintendent Business Services
Comments:

The West Contra Costa Unified School District (“District”) contracted with ERA Construction, Inc. to perform the Work of the following project (“Project”):

Greenwood Academy Parking Improvements, Project No. 3581366-07

Pursuant to applicable law and Board policy, the Governing Board must accept a work of improvement for construction projects upon completion prior to filing a Notice of Completion with the County Recorder or issuance of final payment for the Project.  (Civ. Code § 9204; Board Policy 7470.)

The Project was completed on or about February 2017 as determined by District staff upon notification from the Contractor.  District staff is ready to file the Notice of Completion and then issue final payment for the Project accordingly.  Therefore, District staff recommends that the Governing Board accept the Work of the Project and approve the Notice of Completion for filing.

Recommended Motion:
Accept the Work and approve the Notice of Completion for the Greenwood Academy Parking Improvements, Project No. 3581366-07.
Financial Impact:

None

Attachments:
Notice of Completion - Greenwood 041217
G.7. Acceptance of the Work and Approval of the Notice of Completion for the Kennedy High School Building 900 Restroom Remodel, Project No. 2016-KHSERP
Speaker:
Sheri Gamba, Associate Superintendent Business Services
Comments:

The West Contra Costa Unified School District (“District”) contracted with Streamline Builders to perform the Work of the following project (“Project”):

Kennedy High School Building 900 Restroom Remodel, Project No. 2016-KHSERP

Pursuant to applicable law and Board policy, the Governing Board must accept a work of improvement for construction projects upon completion prior to filing a Notice of Completion with the County Recorder or issuance of final payment for the Project.  (Civ. Code § 9204; Board Policy 7470.)

The Project was completed on or about March 2017 as determined by District staff upon notification from the Contractor.  District staff is ready to file the Notice of Completion and then issue final payment for the Project accordingly.  Therefore, District staff recommends that the Governing Board accept the Work of the Project and approve the Notice of Completion for filing.

Recommended Motion:

Accept the Work and approve the Notice of Completion for the Kennedy High School Building 900 Restroom Remodel, Project No. 2016-KHSERP.

Financial Impact:

None

Attachments:
Notice of Completion - Kennedy 041217
G.8. Hercules High Students will visit Oregon Shakespeare Festival
Speaker:
Nia Rashidchi, Interim Associate Superintendent, Educational Operations
Comments:

Hercules High students will be traveling to Ashland, Oregon to attend the Oregon Shakespeare Festival from May 23-26, 2017. Students will have the unique opportunity to experience historically or culturally significant works of drama that reflect and enhance their studies of history and social science.  They will conduct in-depth analyses of recurrent themes. Students will also study the structural features of literature, narrative analysis and experience literary criticism.  

Recommended Motion:

Recommend Approval

Financial Impact:

LCAP Instructional and LCFF Parent Involvement Funds.

Attachments:
Hercules Study Trip
G.9. Managed VoIP Services Contract Award
Speaker:
Mary Phillips, Chief Technology Officer
Comments:

Our District ERATE consultant, Infinity Communications and Consulting, Inc, posted RFP415-16A-9 providing for a managed Cisco VoIP solution for all District sites.

The District solicited competitive bids for the Project. The Request for Proposals was advertised on January 5, 2017 and closed February 3, 2017.  Four telecommunication companies submitted proposals with pricing based on a three-year contract with 2 year renewal options as follows: 

Masergy:  $556,716;
NWN:  $587,184;
Jive: $836,653; and
GigaKom:  $1,252,665.

Pursuant to Public Contract Code section §20118.2, the District may consider, in addition to price, factors such as performance reliability, standardization, life-cycle costs, support logistics, fitness of purchase and similar factors in the award of contracts for technology. 

The District evaluated the proposals based on the Selection Criteria set forth in the RFP and price. Masergy was lowest in overall monthly cost but the proposal had non- recurring costs and required replacement phones at no cost, which is against E-Rate regulations.  Based on this evaluation, it was determined that NWN proposed both the lowest price for the services and received the highest score on the selection criteria. The lowest responsive, responsible bidder is NWN.

It is therefore recommended that NWN be awarded the contract. 

Recommended Motion:
Ratify the award to the lowest responsive, responsible bidder: NWN
Financial Impact:

$587,184.00 Funded from General Funds.

Minutes:
This item was tabled from the agenda.
G.10. Ratification of Negotiated Change Orders
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

Staff is seeking ratification of Change Orders on the following current District construction projects:  Pinole Valley High School New Campus and Grant Elementary School Portable Restroom. Change Orders are fully executed by the District upon signature by the Superintendent’s designee.  Board ratification is the final step required under state law in order to complete payment and contract adjustment.

In accordance with Public Contract Code 20118.4, the Board, by ratifying these Change Orders, finds that it would have been futile to publicly bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served by having this work completed by the contractor on the project.

Recommended Motion:

Ratify negotiated Change Orders as noted.

Actions:
Motion
Mr. Panas moved approval of Consent Item G.10 Ratification of Negotiated Change Orders. Ms. Cuevas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Valerie Cuevas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

 Total ratification by this action:  $17,677.00. Funded from Bond Fund.

Minutes:
Mr. Panas questioned the 10% or $250,000 amount for change orders and wondered about a future Board discussion regarding the policy for the approval threshold of contracts being $50,000. Ms. LeBlanc suggested discussion at the Facilities Subcommittee to which Mr. Panas agreed.
Attachments:
Change Order Approval Table
G.11. Ratification of Negotiated Non-Bond Change Orders
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

Staff is seeking ratification of Change Orders on the following current District construction projects:  Madera Elementary School Kindergarten Portable Classroom (Fund 25). Change Orders are fully executed by the District upon signature by the Superintendent’s designee.  Board ratification is the final step required under state law in order to complete payment and contract adjustment.

In accordance with Public Contract Code 20118.4, the Board, by ratifying these Change Orders, finds that it would have been futile to publicly bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served by having this work completed by the contractor on the project.

Recommended Motion:

Ratify negotiated Change Orders as noted.

Financial Impact:

Total ratification by this action:  $8,480.00. Funded from Fund 25.

Attachments:
Non-Bond Change Order Table
G.12. Adoption of Resolution No. 70-1617: Rescinding Resolution No. 27-0607 A Resolution to Adopt Collaborative for High Performance Schools Design Criteria for All District Construction Projects
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

The West Contra Costa Unified School District ("District") previously adopted Resolution No. 27-0607, directing staff to expand the District’s efforts to ensure that every new school, new building and modernization project, from the beginning of the design process, incorporate the Collaborative for High Performance Schools (CHPS) design criteria.  Effective January 1, 2015, as a result of Senate Bill 869 Chapter 39, Statutes of 2014, the State Allocation Board no longer allocates or approves High Performance Incentive grants.  Accordingly, the District no longer incorporates CHPS design criteria into the District’s school construction program.

Notwithstanding CHPS, the District is required to comply with the California Green Building Standards Code, California Code of Regulations, Title 24, Part 11 (CALGreen). The purpose of the CALGreen code is similar to the purpose of CHPS in that the CALGreen code seeks to improve public health, safety and general welfare by enhancing the design and construction of buildings through the use of building concepts having a reduced negative impact or positive environmental impact and encouraging sustainable construction practices in (1) planning and design; (2) energy efficiency; (3) water efficiency and conservation; (4) material conservation and resource efficiency; and (5) environmental quality.

Recommended Motion:

 Adopt Resolution No. 70-1617, Rescinding Resolution No. 27-0607 Adopting the District’s Use of Collaborative for High Performance Schools Design Criteria.

Financial Impact:

None

Minutes:
This item was tabled from the agenda.
Attachments:
Resolution 70-1617 Rescind CHPS
G.13. Williams Lawsuit Complaints Quarterly Report
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

The Williams Lawsuit requires that a quarterly report be brought before the Board of Education reflecting the number of complaints filed with any school in the district during a particular quarter.  This report reflects the time period from January 1, 2017 through March 31, 2017.

Recommended Motion:

Recommend Approval

Attachments:
Williams Complaint Quarterly Report
H. UNFINISHED REQUESTS TO ADDRESS THE BOARD
Minutes:
None
I. COMMENTS FROM THE BOARD OF EDUCATION AND FUTURE AGENDA ITEMS
Minutes:
Mr. Phillips spoke about recently attempting to get a legal opinion and was told the attorney did not have authority to answer questions and referred to board policy. He continued to let the Board know that Juan Crespi had shared a complaint because they do not have their full quota of campus safety officers. Mr. Phillips said it was very important to have the full contingency of safety officers and hoped that staff would look in to the matter. He also said he received a phone call from San Pablo Councilwoman Genoveva Calloway regarding rental of the soccer field but not opening the parking lot adjacent to the community center, causing congestion. He shared information about the upcoming May 20, 2017 construction trades career fair for students to be held at DeJean. He concluded by mentioning encouragement from Assemblymember Tony Thurmond to apply for AB 1014 grants.

Ms. Kronenberg affirmed that the District was applying for AB 1014 grants. She welcomed everyone back from spring recess and noted that teachers are preparing for SBAC testing.

Ms. Cuevas congratulated DeAnza teacher Paula Raj who had been named as a finalist for Contra Costa County Teacher of Year. She also welcome everyone back from spring break. She concluded by speaking about checks and balances for the Board regarding the legal process and recognizing that there are answers to questions to which the full Board could benefit. She encouraged working together. She closed by reading some of the agreed upon governance outcomes.

Mr. Panas asked about the kind of support available for undocumented staff and students should immigration officials come into the District. He asked about plans to address trauma for both student and employees if they become fearful about coming to school or work and mentioned community partners available to assist.

President Block expressed concern about SBAC testing taking place at the same time as open house as a possible disruption. She appreciated Trustee Philips remark that the group was working well as a Board. She also spoke about attorney availability.
J. THE NEXT SCHEDULED BOARD OF EDUCATION MEETING
Quick Summary / Abstract:

Lovonya DeJean Middle School - April 26, 2017


Minutes:
Lovonya DeJean Middle School – April 26, 2017
K. ADJOURNMENT
Quick Summary / Abstract:

At 10:00 PM, any items remaining on the agenda that require immediate attention will be moved to this time.  All other items will be tabled to another or the following Board meeting in order to make fair and attentive decisions.  The meeting will adjourn at 10:30 PM.  The meeting may be extended by a majority vote of the Board of Education.

Minutes:
President Block adjourned the meeting at 12:16 AM.
Disability Information:
Special Accommodations: Upon written request to the District, disability-related modifications or accommodations, including auxiliary aids or services, will be provided. Please contact the Superintendent’s Office at 510-231-1101 at least 48 hours in advance of meetings.
4/12/2017 6:41:00 PM ( Original )
PresentLiz Block
PresentValerie Cuevas
PresentMadeline Kronenberg
PresentTom Panas
PresentMister Phillips

The resubmit was successful.