(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case:  Ruiz-Lozito, et al. vs. West Contra Costa Unified School District; Case number C18-00570

Six cases

WCCUSD Negotiators: Superintendent Matthew Duffy and Assistant Superintendent Ken Whittemore for the following groups:
  a.    Employee Organizations
         -Adult School Teachers United (ASTU)
         -UTR
         -School Supervisors Association
         -Teamsters Local 856
         -WCCAA
 b.     Unrepresented Employees
         -Confidential and Management

The organization Advocates for Equity in Education will recognize individuals for their service to education and the District. 

None

Healthy Richmond's Schools and Neighborhoods action team will present a platform of recommendations, as well as share about students and parents connecting with district and community leaders around creating a positive school climate.

None

The Ivy league Connection program has been an integral college awareness program in the West Contra Costa Unified School District for the last thirteen years.  Each year, students at our high schools participate in an extensive application and interview process in order to gain acceptance into a summer program at an Ivy League or nationally recognized highly selective university.  This summer, the District will be sending eight students to programs at Vanderbilt University and the University of Chicago.  The District is proud to honor these outstanding students for their determination and willingness to accept this unique challenge, and we are confident that they will serve as positive ambassadors representing the West Contra Costa Unified School District. 

None

Members of the public are invited to speak to the Board about any matter that is not otherwise on the agenda and is related to issues affecting public education in the WCCUSD.  Approximately 30 minutes will be allocated for this item.  If there are more requests to speak than can be heard within this time limit, “WCCUSD Public Comment” will continue after Item G.  Individuals wishing to speak must submit a “WCCUSD Public Comment” form prior to the beginning of this item on the agenda.  

Depending on the number of persons who wish to speak, from one to three minutes will be allocated to each speaker at the discretion of the President of the Board in order to accommodate as many speakers as possible.  The Board cannot dialogue on any issues brought before it by the public that have not been previously agendized, but may refer these to staff for response and/or placement on future agendas.

None

Mary Phillips will retire on June 30, after four-plus years as the Chief Technology Officer in the West Contra Costa Unified School District. Ms. Phillips came to the District in 2013 and since that time has helped build a technology department that has completed several projects that have been integral to how the District’s students learn. Those projects include a wireless network in all District schools, ensuring every teacher has a laptop computer, and a one-to-one tablet initiative for students.

“Of all the things I’ve done in my life, this is the most rewarding,” Phillips said. “To come to a place where people need you and you can change lives is important. I think that’s what we’ve done with technology.”

Now, Phillips will take her desire to build home to Lakeport where she will be with her husband, daughter and grandson on a full-time basis.

None

To Steve Collins, education is something that can’t be taken away. His work with students “no one else wanted to work with” has motivated him to a career that spans more than 40 years in the West Contra Costa Unified School District as a special education teacher, school leader and Diatrict administrator. Mr. Collins’ relationship with the District began a couple of decades before his career did.

His mother was a long-time social worker at schools like Peres, Pullman, Stege and Dover. When he was 5, Mr. Collins entered kindergarten at Harding Elementary School. He attended Portola Junior High School and graduated from El Cerrito High School. After college, he returned to work as a student teacher at Peres. His full-time career as an educator began in 1977, when he became a resource teacher at Harding.

He has worked at many schools in the District, including Rancho, Castro, Seaview and El Portal (all closed). In 1996, he became the SELPA Director and an assistant superintendent in 2016.

Due to his long tenure, Mr. Collins has seen a lot of change in the District, including a time when schools in other countries came to recruit teachers.

Now that he is retiring, Mr. Collins intends to spend more time fishing at Lake Almanor and volunteering in District schools.

None

This resolution recognizes June 2018 as LGBTQ Pride Month and celebrates the identities and contributions of LGBTQ community.

None

Consent Calendar Items are considered routine and will be enacted, approved and adopted by one motion, unless a request for removal, discussion or explanation is received from any Board member or member of the public in attendance. Items the Board pulls for discussion or explanation will be addressed following Section G.

As noted per donations summary.

The planned fund-raising events for the 2017-18 school year is summarized on the attached sheet dated June 13, 2018.

Additional revenue for schools

Attached are the summaries of Payroll and Vendor Warrants issued during the month of May 2018.

                Total of payroll warrants (May 2018):        $  13,174,374
                Total of vendor warrants (May 2018):        $  32,963,875

Permission is requested of the Board of Education to approve the following contracts as detailed on the attached sheets dated June 13, 2018.

As noted per contracts summary.

Permission is requested of the Board of Education to approve the following contracts for services as detailed on the attached sheets dated June 13, 2018.

As noted per contracts summary.

Routine personnel changes include actions to hire, promote, or terminate certificated employees in accordance with appropriate laws, established policies and procedures.

Routine personnel changes include actions to hire, promote, or terminate classified employees in accordance with appropriate laws, established policies and procedures.

None

The District recommends the appointment of Executive Director, Julio Franco or designee to continue in the capacity as the District’s designated CIF representative. The names of the individual high school representatives for the 2018-19 school year are also provided for approval.

None

Sixteen students from El Cerrito  High will be visiting Europe from July 8th through July 18, 2018. El Cerrito Jazz Ensemble has been selected to perform at three of the world's best-known jazz festivals including the Vienne (France), Montreux (Switzerland) and Umbria (Italy) Jazz festivals this summer. In addition, students will have the opportunity to do other performances and visit sightseeing sites as they travel through these European countries. Arrangements are being made for our students to do a future exchange with Berklee College of Music faculty at the Umbria Jazz Festival.

None to District, Funded by Friends of El Cerrito Music

Six students from Richmond High will be visiting Tokyo, Japan from July 20th through July 30, 2018. The students will visit historical sites and monuments that will help them learn about traditions and cultures that are different from their own. The students will be led by a local tour guide to help them understand new people, places and the Japanese cultures. This will help foster better understanding and tolerance of differences back at home. This trip will also provide students with the opportunity to gain new perspectives and build skills for their future through experiential learning. Many of our students do not venture outside of the district's boundary, which puts them at a disadvantage when it comes to college admissions or future employment.

None to District, Fundraised

One hundred sixty-nine students from all District High Schools, Helms and Korematsu will be participating the Pacific Culture Connections (PCC-U.S.) Exchange Programs traveling in Hengshui, Hebei Province, and Beijing, China this summer. Students will be grouped on sixteen and twenty-one day travel itineraries between July 11 and August 2, 2018. Students will also have the opportunity to earn three semester units of college credit through Contra Costa College. This exchange program was successfully piloted this past Spring Break with fifteen DeAnza High School students, several of whom are now returning on this trip as student leaders. This study trip to China will broaden our students' global horizons. Participating students will build global competencies, garnering a new perspective of how  different people live their lives, which they will be able to bring back to the WCCUSD community and share with their teachers and peers. Knowledge of Chinese culture language and its people will allow our traveling students to be more prepared for life after high school in dealing with and interacting in an ever-shrinking world.

None to District, funded through the PCC-U.S. Exchange Program

Benefit to the District

Staff is seeking ratification of change orders for the following construction project: Pinole Valley High School New Campus. Pinole Valley High School New Campus change orders include theater video production equipment, modifications to electrical infrastructure at buildings C&D, changes in heating and cooling systems to include roof curbs and fan coil locations, brick veneer for building B soffit, exterior tile corner guards at building C entry, and five non compensable weather delay days for March. Board ratification is required under state law in order to process the contract adjustment and complete payment.

The Board, by ratifying these Change Orders, finds that formally bidding the additional work could unreasonably delay or interfere with the timely completion of the project and that the public is best served by having this work completed by the contractor on the project.

Total ratification by this action: $218,422. Funded from Fund 21 Building Fund. The change orders are within the Board Approved Site Budget. 

21-9748-6211-362-0000-8500-400130-0-0000        

Contracts and amendments have been initiated by staff using previously qualified consulting, engineering or architectural firms to assist in completion of the referenced projects. Public contracting laws have been followed in initially qualifying and selecting these professionals.

Total for this action: $938,572.50.  Funding sources are Routine Maintenance ($27,840.00), Fund 13 Cafeteria Fund ($10,000.00), Fund 21 Building Fund ($814,182.50), and Fund 40 Special Reserve for Capital Outlay Fund ($86,550.00).  All proposed contracts and amendments are within the Board approved budget.

The scope of work for this project consists of south exterior wall rehabilitation including but not limited to existing exterior siding windows and doors.

The District conducted a public bid process for the project.  Bids were opened on May 30, 2018 at 2:00 pm.  Two (2) contractors submitted a bid: Willburn-Diaz Construction, Inc. $289,000; Streamline Builders $683,200.

Contract completion is anticipated September 2018.

 $289,000. Funded from RRM.     01-8150-5630-105-0000-8110-400110-0-8151  

The scope of work for this project consists of inspection, preparation, scrubbing and refinishing coating of gymnasium floors at (8) eight school sites.

The District conducted a public bid process for the project.  Bids were opened on May 23, 2018 at 2:00 pm.  Two (2) contractors submitted a bid: Pro Sport Floors Inc., $55,816.00; Coastal Sports Flooring, $72,868.00.

Contract completion is anticipated August 2018.

 $55,816.00. Funded from RRM.     01-8150-5630-615-0000-8110-400110-0-8151  

The scope of work for this project consists of remodeling student and special education restrooms including concrete floor slab removal and replacement as well as new non-load bearing wood stud wall construction, new floor, wall, and ceiling finishes, new partitions, new exhaust ventilation, new plumbing piping and fixture and new electrical power and lighting systems. It also includes addition of a man-door connecting the special education classroom with an adjacent lab.

The District conducted a public bid process for the project.  Bids were opened on June 1, 2018 at 2:00 pm.  One (1) contractor submitted a bid: Streamline Builders, $950,000.

Contract completion is anticipated September 2018.

$950,000. Funded from Fund 40 Special Reserve for Capital Outlay.  40-9690-6211-206-0000-8500-400130-0-0000

The scope of work for this project consists of supply and installation of all the security cameras, recording devices, cabling, connectivity, and programming required for installing a complete video surveillance system for this newly constructed campus.

The District conducted a public bid process for the project.  Bids were opened on June 1, 2018 at 2:00 pm.  Three (3) contractors submitted a bid: 3D Datacom, $359,696.70; Security Integration, Inc., $362,059; Cal Communication Service, Inc., $549,640.

Contract completion is anticipated September 2019.

$359,696.70 Funded from Fund 21 Building Fund.  This project is within the Board approved site budget.  21-9745-6460-362-0000-8500-400130-0-0000 

Mr. Blake Boehm of KNN Public Finance will present the Board with an update on the current bond issuance. 

None

The Local Control Accountability Plan (LCAP) represents the district's comprehensive plan of goals, actions, services and expenditures that support schools to ensure students become college and career ready.

The LCAP will be presented for public hearing in accordance with Education Code 42127.  The final updated 2018-19 LCAP is scheduled for adoption at the meeting of the Board of Education on June 27, 2018.

Attached are the following LCAP documents: Revision of the 2018-19 LCAP Template, School Services Matrix, and Budget Summary.  All documents are available for review on the district's LCAP website: http://www.wccusd.net/lcap.

None

The District budget will be presented for public hearing in accordance with Education Code 42127.  This public hearing aligns with the public hearing of the Local Control Accountability Plan (LCAP). Staff will present a report on the budget for 2018-19. The final 2018-19 budget is scheduled for adoption at the meeting of the Board of Education on June 27, 2018.

Enclosed is the Executive Summary and budget information. The complete budget document is available for review on the District website at www.wccusd.net.

None

The Board will engage in a discussion regarding Resolution No. 103-1718: Resolution to Identify the Amount of Budget Reductions Needed in 2019-2020 and 2020-2021 for consideration of its fiduciary duty and  financial obligations.  

To Be Determined

The WCCUSD Math Department conducted an Instructional Materials review  process for Geometry and Algebra 2 courses from February, 2018- June, 2018.   The process included the formation of an Adoption Committee and a cadre of field testers.  Ratings from the Adoption Committee, field testers, and stakeholders were compiled.

The Adoption Committee recommends Pearson enVision for Geometry and Algebra 2.  The print and digital materials provide an engaging approach to supporting our students in mastering common core Mathematics standards as well as in utilizing technology to support their learning.

$681,931.20

Eight year adoption including textbooks, consumable workbooks, and digital access within each student and teacher's PowerSchool account.

Adoption Committee/Field Testers:

The Board has requested to adopt the District Roadmap as an official Board document.  The Roadmap gives general direction to staff and community about the goals and action of the District in order to improve outcomes for students.

At the meeting on May 16th, the Board engaged in a discussion on the roadmap and gave the Superintendent direction to bring back the Roadmap for adoption with certain changes.

Tonight the board will discuss the recommendation and take action on the roadmap.

None

The District and SSA/IFPTE Local 21 have reached tentative agreement through collective bargaining on a three-year successor contract beginning July 1, 2018 through June 30, 2021. This is within SSA/IFPTE Local 21 and WCCUSD bargaining contract.  A copy of the Tentative Agreement is attached to the agenda. SSA/IFPTE Local 21 has ratified the Agreement and is now presented to the Board of Education for approval.

The employees of the school district who are in the categories of Unrepresented Classified Management and Confidential  are align with School Supervisors Association-IFPTE Local 21 (SSA-Local 21) in accordance with Board Policy/Administrative Regulation 4154, 4151.

School districts are required to publicly disclose the provisions of all collective bargaining agreements before they ratify an agreement. This ensures that the public is aware of the details associated with a tentative collective bargaining agreement before it becomes binding on the district. A summary of the financial implications associated with the agreement is attached to the board agenda. This summary has been provided to the County Office of Education.

The Board will receive public comment on the proposed contract changes and salary adjustments before the Board votes to ratify the Agreement.

We want to take this occasion to thank the representatives of both groups for their time and effort in reaching this accord.

Salary and Benefits - Unrestricted General Fund:

                            FY 2018-19: $792,821
                            FY 2019-20: $814,990
                            FY 2020-21: $576,501 

The District and Teamsters Local Union No. 856 have reached tentative agreement through collective bargaining on a three-year successor contract beginning July 1, 2018 through June 30, 2021. A copy of the Tentative Agreement is attached to the agenda.  Teamsters Local Union No. 856  has ratified the Agreement and is now presented to the Board of Education for approval.

School districts are required to publicly disclose the provisions of all collective bargaining agreements before they ratify an agreement.  This ensures that the public is aware of the details associated with a tentative collective bargaining agreement before it becomes binding on the district.  A summary of the financial implications associated with the agreement is attached.  This summary has been provided to the County Office of Education.

The Board will receive public comment on the proposed contract changes before the Board votes to ratify the Agreement.

We want to take this occasion to thank the representatives of both groups for their time and effort in reaching this accord.

Salary and Benefits - Unrestricted General Fund:

                            FY 2018-19: $2,317,678
                            FY 2019-20: $2,378,329
                            FY 2020-21: $1,726,398 

The District and United Teachers of Richmond (UTR) have reached tentative agreement through collective bargaining on a three-year successor contract beginning July 1, 2018 through June 30, 2021. A copy of the Tentative Agreement is attached to the agenda.  UTR has ratified the Agreement and is now presented to the Board of Education for approval.

School districts are required to publicly disclose the provisions of all collective bargaining agreements before they ratify an agreement.  This ensures that the public is aware of the details associated with a tentative collective bargaining agreement before it becomes binding on the district.  A summary of the financial implications associated with the agreement is attached.  This summary has been provided to the County Office of Education.  

The Board will receive public comment on the proposed contract changes before the Board votes to ratify the Agreement.

We want to take this occasion to thank the representatives of both groups for their time and effort in reaching this accord.

Salary and Benefits - Unrestricted General Fund:

                            FY 2018-19: $7,638,421
                            FY 2019-20: $5,938,459
                            FY 2020-21: $4,425,642 

The District and West Contra Costa Administrators Association (WCCAA) have reached tentative agreement through collective bargaining on a three-year successor contract beginning July 1, 2018 through June 30, 2021.  A copy of the Tentative Agreement is attached to the agenda.  WCCAA has ratified the Agreement and is now presented to the Board of Education for approval.

The employees of the school district who are in the categories of Unrepresented Certificated Management are align to the West Contra Costa Administrators Association (WCCAA) in accordance with Board Policy/Administrative Regulation 4154.

School districts are required to publicly disclose the provisions of all collective bargaining agreements before they ratify an agreement.  This ensures that the public is aware of the details associated with a tentative collective bargaining agreement before it becomes binding on the district.  A summary of the financial implications associated with the agreement is attached to the agenda.  This summary has been provided to the County Office of Education.  

The Board will receive public comment on the proposed contract changes before the Board votes to ratify the Agreement.

We want to take this occasion to thank the representatives of both groups for their time and effort in reaching this accord.

Salary and Benefits - Unrestricted General Fund:

                            FY 2018-19: $605,265
                            FY 2019-20: $619,645
                            FY 2020-21: $464,951 

The District is authorized to contract for the design, installation and commissioning of Energy Conservation Measures pursuant to Government Code section 4217.10 et seq.  The District seeks to enter an agreement for the assessment, engineering, design, procurement, construction management, installation, construction, training, monitoring, and verification of lighting and controls (“Energy Conservation Measures Contract”) with Energy Conservation Options for the following existing District sites: 

      1. Crespi Middle School, located at 1121 Allview Avenue El Sobrante, CA 94803; and

      2. Helms Middle School, located at 2500 Road 20 San Pablo, CA, 94806. 

The District received proposals for this project on April 20, 2018, and determined that the proposal from Energy Conservation Options for Crespi Middle School and Helms Middle School, provided the best value to the District pursuant to the procurement set forth in Government Code section 4217 et seq.  The cost to the District for the Energy Conservation Measures Project will be less than the anticipated marginal cost to the District of thermal, electrical, or other energy that would have been consumed by the District in the absence of the project.  As well, the District’s payment to Energy Conservation Options is anticipated to be offset by other benefits provided under the terms of the Contract.

Pursuant to Government Code section 4217.10 et seq., the Governing Board of the District held a public hearing on June 13, 2018, with respect to the District entering into the Contract.  The District has not received any public protest relating to the project.

 $746,203.91 from Clean Energy Jobs Act Prop 39. (01-6230-6211-616-0000-8500-400110-0-0000)

Pursuant to Board direction, all change orders that cause a contract’s cost to exceed ten percent (10%), or are of an individual value of $250,000 or more, will be considered for action separately from change orders not meeting these criteria.

The E-Rate Y19 change order include providing and installing data wiring to two new recently added portable classrooms at Lake Elementary School that were not included in the original project scope. It would be futile to publically bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served by having this work completed by the contractor on the project. 

 $10,871.89 Funded from Fund 21 Building Fund. The additional cost is within the Board approved Project budget.

21-9745-6460-686-0000-8500-400130-0-0000

This job classification is  being created for additional experience in an effort to build capacity within the organization. The new classification will manage staff and outside contractors/consultants in the following school construction, modernization and deferred maintenance projects area; planning, fund applications(s), Division of State Architect (DSA) approval, construction progress  review, and problem solving regarding performance related tasks and duties as required.

$153,329 - Building Fund 21

The Contra Costa County Office of Education provides quarterly reports which in accordance with Education Code 1240(c)(2)(G) pursuant to the Williams settlement must be presented to the Board of Education.  The third quarterly report for fiscal year 2017-2018 is provided.  

The District had no findings in the following areas:
-Instructional Materials - No reviews were conducted during this quarter
-School Facilities - No reviews were conducted during this quarter
-School Accountability Report Card - No reviews were conducted during this quarter
-Teacher Misassignments and Teacher Vacancies - No reviews were conducted during this quarter

Also reflected in the report are quarterly review of complaint reports filed concerning Uniform Complaints. The Uniform Complaints Report for this quarter was due by April 30, 2018. There was one complaint filed during this quarter which was resolved.

None

Lovonya DeJean Middle School - June 27, 2018

At 10:00 PM, any items remaining on the agenda that require immediate attention will be moved to this time.  All other items will be tabled to another or the following Board meeting in order to make fair and attentive decisions.  The meeting will adjourn at 10:30 PM.  The meeting may be extended by a majority vote of the Board of Education.