banner

Board of Education Regular Meeting
West Contra Costa USD
July 19, 2017 6:30PM
LOVONYA DEJEAN MIDDLE SCHOOL 3400 MACDONALD AVENUE RICHMOND, CA 94805

A. CLOSED SESSION
A.1. CALL TO ORDER
A.2. DISCLOSURE OF ITEMS TO BE DISCUSSED IN CLOSED SESSION - (Government Code 54957.7)
A.3. RECESS TO CLOSED SESSION AS SCHEDULED
Quick Summary / Abstract:
The Board will convene at 5:30 PM in the Multi-Purpose Room to receive comments from anyone wishing to address the Board regarding closed session items.  The Board will then adjourn to closed session and reconvene in open session to address the regular agenda at 6:30 PM.

A.3.1. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION/SIGNIFICANT EXPOSURE TO LITIGATION [Government Code Section 54956.9(d)(2) or (d)(3)]
Quick Summary / Abstract:

Six cases

A.3.2. CONFERENCE WITH LABOR NEGOTIATORS
Quick Summary / Abstract:

WCCUSD Negotiators: Superintendent Matthew Duffy and Assistant Superintendent Ken Whittemore for the following groups:
  a.    Employee Organizations
         -UTR
         -Local One
         -School Supervisors Association
         -WCCAA
 b.     Unrepresented Employees
         -Confidential and Management

A.3.3. REPORT OF CLOSED SESSION ACTIONS
B. OPENING PROCEDURES
Minutes:
President Block called the meeting to order at 5:30 P.M. The Board recessed into Closed Session. President Block called the Public Session to order at 6:37 P.M.
B.1. Pledge of Allegiance
Minutes:
President Block led the Pledge of Allegiance.
B.2. Welcome and Meeting Procedures
Minutes:
President Block offered welcome and instructions to the public regarding the meeting.
B.3. Roll Call
Minutes:
Board Members Present: Liz Block, Valerie Cuevas, Madeline Kronenberg, Tom Panas, Mister Phillips

Staff Present: Julio Arroyo, Executive Director Maintenance M&O; Mark Bonnett, Executive Director Bond Finance; Elizabeth Carmody, Director Community Engagement; Steve Collins, Assistant Superintendent Special Education; Linda Delgado, Coordinator Charter Schools; Matthew Duffy, Superintendent; Raquel Flores, Translator; Luis Freese, District Engineer; Debbie Haynie, Executive Secretary; Joshua Herrera, Maintenance Supervisor; Lisa LeBlanc, Associate Superintendent Facilities, M & O/Bond Program; Chris Mount-Benites, Associate Superintendent Business Services; Sonja Neely-Johnson, Executive Director K-12; Leticia Oregon, Translator; Melissa Payne, Director Contracts Administration; Lyn Potter, Director Categorical; Mary Phillips, Chief Technology Officer; Nia Rashidchi, Associate Superintendent PreK-Adult Educational Operations; Marcus Walton, Communications Director; Ken Whittemore, Assistant Superintendent Human Resources
B.4. Report/Ratification of Closed Session
Minutes:
None
B.5. Review of Number of Requests to Address the Board For Comment On Individual Agenda Items
Minutes:
President Block assessed the number of speakers signed up in consideration of adjusting the agenda.
B.6. Agenda Review and Adoption (Public Comment)
Actions:
Motion
Ms. Cuevas motioned to consider Item G.3 Governance Subcommittee Recommendations as one item. Mr. Panas seconded. Ms. Cuevas and Mr. Panas voted yes, Mr. Kronenberg, Mr. Phillips, and President Block voted no, with no abstentions and no absences. Motion failed 2-3-0-0. Failed with a motion by Valerie Cuevas and a second by Tom Panas.
Vote:
No Liz Block.
Yes Valerie Cuevas.
No Madeline Kronenberg.
Yes Tom Panas.
No Mister Phillips.
Motion
Mr. Panas moved approval of the agenda as amended. Ms. Kronenberg seconded. Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, Ms. Cuevas abstained and no absences. Motion carried 4-0-1-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Abstain Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Minutes:
Mr. Phillips pulled items D.4, 5, 14, 16, 18, 19, 20 for discussion and requested items in G.3 be separated for individual consideration. Mr. Panas also pulled items D.6, 7, 9 and D.17 for discussion.
B.7. Minutes: June 28, 2017
Actions:
Motion
Mr. Panas moved to table the June 28, 2017 Minutes to allow opportunity for correction. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips and President Block voted yes, with no abstentions and no absences. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Minutes:
This item was tabled.
Attachments:
Minutes 6-28-17
B.8. WCCUSD Public Comment
Actions:
Motion
Mr. Panas motioned to amend the agenda by moving item G.1 Decision Hearing for Invictus Academy of Richmond Charter Petition to follow Standing Reports. Ms. Kronenberg seconded the motion. Ms. Kronenberg, Mr. Panas, Mr. Phillips and President Block voted yes, Ms. Cuevas abstained, and no absences. Motion carried 4-0-1-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Abstain Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Quick Summary / Abstract:

Members of the public are invited to speak to the Board about any matter that is not otherwise on the agenda and is related to issues affecting public education in the WCCUSD.  Approximately 30 minutes will be allocated for this item.  If there are more requests to speak than can be heard within this time limit, “WCCUSD Public Comment” will continue after Item G.  Individuals wishing to speak must submit a “WCCUSD Public Comment” form prior to the beginning of this item on the agenda.  

Depending on the number of persons who wish to speak, from one to three minutes will be allocated to each speaker at the discretion of the President of the Board in order to accommodate as many speakers as possible.  The Board cannot dialogue on any issues brought before it by the public that have not been previously agendized, but may refer these to staff for response and/or placement on future agendas.

Minutes:
Cordell Hindler, Michael Beer, April Parekh, Mike Peritz, Annika Dukes, Deborah Price, Greg Dwyer, Petronila Fernandes, Suzanne Balmaceda
C. AWARDS AND RECOGNITIONS
C.1. West Contra Costa Unified School District presents: Employee Recognition
Speaker:
Ken Whittemore, Assistant Superintendent, Human Resources
Comments:
We wish to recognize Andre Krashna Campus Security Officer at De Anza High School for his selfless effort and heroism towards his fellow man.  Andre Krashna moved swiftly to assist a student and parent who were victims of a terrible crash just prior to school starting at De Anza High School.

Andre immediately provided aide to both the student and parent pulling them from harm’s way.

Tonight we ask the Board of Education and community to honor Andre Krashna for modeling outstanding citizenship and caring.
Recommended Motion:

For Recognition

Minutes:
Mr. Whittemore said the District was proud to recognize Mr. Andre Krashna, DeAnza Campus Security Officer, who aided Mr. Kelly and his son, victims of a terrible automobile accident.He recapped an accident earlier in the year at DeAnza High School. Mr. Kelly and his family were present to honor Mr. Krashna.

Public Comment:
None

Board Comment:
None
D. BUSINESS ITEMS - CONSENT ITEMS
Actions:
Motion
Ms. Kronenberg moved approval of Consent Items D.1, 2, 3, 8, 10, 11, 12, 13, 15, and 21. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Madeline Kronenberg and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Quick Summary / Abstract:

Consent Calendar Items are considered routine and will be enacted, approved and adopted by one motion, unless a request for removal, discussion or explanation is received from any Board member or member of the public in attendance. Items the Board pulls for discussion or explanation will be addressed following Section G.

D.1. Grants/Awards/Agreements
Speaker:
Chris Mount-Benites, Associate Superintendent Business Services
Comments:

Formal action is requested from the Board of Education to accept the grants/awards/agreements, as detailed on the attached sheet dated July 19, 2017. 

Recommended Motion:

Recommend Approval

Financial Impact:

As noted per grants summary.


Attachments:
Grants Summary 071917
D.2. Acceptance of Donations
Speaker:
Chris Mount-Benites, Associate Superintendent Business Services
Comments:

The District has received donations as summarized on the attached sheet dated July 19, 2017.  The estimated values for any non-cash donations (as indicated by an asterisk) are those provided by the donor.  Staff recommends acceptance of these donations.

Recommended Motion:

Recommend Approval

Financial Impact:

As noted per donations summary.


Attachments:
Donations Summary 071917
D.3. Summary of Payroll and Vendor Warrant Reports
Speaker:
Chris Mount-Benites, Associate Superintendent Business Services
Comments:

Attached are the summaries of Payroll and Vendor Warrants issued during the month of June 2017.

                Total of payroll warrants (June 2017):        $ 14,917,746
                Total of vendor warrants (June 2017):        $ 28,562,806

Recommended Motion:
Recommend approval of the payroll and vendor warrant reports.
Financial Impact:
As noted above
Attachments:
Payroll & Vendor Summaries
D.4. Contracts
Speaker:
Chris Mount-Benites, Associate Superintendent Business Services
Comments:

Permission is requested of the Board of Education to approve the following contracts as detailed on the attached sheets dated July 19, 2017.

Recommended Motion:

Recommend Approval

Actions:
Motion
Mr. Phillips moved approval of Consent Item D.4 Contracts. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Mister Phillips and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

As noted per contracts summary.


Attachments:
1. Contracts Summary 071917
2. Contracts Back-Up 071917
D.5. Annual Renewal of Continuing Services
Speaker:
Chris Mount-Benites, Associate Superintendent Business Services
Comments:

Permission is requested of the Board of Education to approve the following contracts for services as detailed on the attached sheets dated July 19, 2017.

Recommended Motion:

Recommend Approval

Actions:
Motion
Mr. Phillips moved approval of the remaining contracts for Consent Item D.5 Annual Renewal of Continuing Services. Ms. Cuevas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Mister Phillips and a second by Valerie Cuevas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

As noted per contracts summary.

Minutes:
Ms. LeBlanc said that staff had pulled from this item the contracts related to Battalion One Fire Protection, Siemans Industry Inc., and Syserco.
Attachments:
1. Continuing Services Summary 071917
2. Continuing Services Back-Up 071917
D.6. Adopt Resolution No. 17-1718 Budget Revisions, Resulting Increases and/or Decreases in Appropriations for the 2017-18 Budget Year
Speaker:
Chris Mount-Benites, Associate Superintendent Business Services
Comments:

This item serves to update the Board on the budget transfers that are needed in the building and construction funds.  The District’s Board Policy indicates that budgets are updated at the interim report periods. However, the VLS Audit Reports recommends (TC5, TC6) that the building funds be updated with the board more frequently.

Education Code 42600 allows for transfers to be made from the designated fund balance or the unappropriated fund balance to any expenditure classification or between expenditure classifications (major objects) at any time by written resolution of the board of education of any school district governed by a board of education. District staff has updated the budgets for Bond Fund 21.

In order to maintain proper accounting in object code accounts for various funds, budget revisions, resulting increases and/or decreases in appropriations for the 2017-18 fiscal year must be authorized by the Board through a resolution.

The resolution allows for the distribution of fund balance to establish budgets for: Riverside Elementary School $870,000; Fairmont Elementary School $637,950; Stege Elementary School $634,583; and, Montalvin Elementary School $250,000 for fiscal year 2017-18.  These amounts are within the Board Authorized Facilities Master Plan.

For Fund 21 there is a decrease of Fund Balance of $2,392,533.


Recommended Motion:

Adopt Resolution No. 17-1718


Actions:
Motion
Mr. Panas moved approval of Consent Item D.6 Resolution No. 17-1718 Budget Revisions, Resulting Increases and/or Decreases in Appropriations for the 2017-18 Budget Year. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

Budget revision for Fund 21 – Bond Fund


Attachments:
1. Resolution #17-1718
2. Fund 21 Summary Report
D.7. Donation from California Emerging Technology Fund (CETF)
Speaker:
Mary Phillips, Chief Technology Officer
Comments:

The California Emerging Technology Fund awarded a grant of $25,000.00 to WCCUSD to match and support implementation of the grants received from Sprint to increase home broadband access for WCCUSD students and their families. 

Recommended Motion:

Recommend Approval

Actions:
Motion
Mr. Panas moved approval of acceptance of Consent Item D.7 Donation from California Emerging Technology Fund (CETF). Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

California Emerging Technology Fund awarded grant of $25,000.00.

Attachments:
CETF Grant Agreement Letter
D.8. Approval of California Multiple Award Schedules Purchase Agreement under CMAS Pricing and Provisions with Ojo Technologies for Lake Elementary School
Speaker:
Mary Phillips, Chief Technology Officer
Comments:

Public Contract Code sections 10298 and 10299 authorize the District, without further competitive bidding, to utilize contracts, master agreements, multiple award schedules, cooperative agreements, or other types of agreements established by the Department of General Services for use by school districts for the acquisition of information technology, goods, and services.

The District intends to enter a California Multiple Award Schedules ("CMAS") Purchase Agreement with Ojo Technologies in order to avail itself of the benefits and protections of the CMAS program to purchase IP video surveillance system with associated hardware and installation at Lake Elementary School sites ("Project"). Ojo will contract to provide the equipment the District needs pursuant to the CMAS program requirements. The total cost of the Project is $50,020.66.

Recommended Motion:

Approve California Multiple Award Schedules Purchase Agreement under CMAS Pricing and Provisions with Ojo Technologies for the Project.

Financial Impact:

$50,020.66

D.9. 2017-18 Consolidated Application for Funding
Speaker:
Nia Rashidchi, Associate Superintendent, PreK-Adult Educational Services
Comments:

The Consolidated Application is the vehicle used by the California Department of Education to gather routine district data regarding categorical programs and compliance with Federal requirements.

The Consolidated Application includes basic information about student demographics which is used to report and calculate state and federal allocations for Title I, Title II, Title III, Title III – Immigrant support.

A copy of the Consolidated Application is available at the Administration Building, 1108 Bissell Avenue, Richmond, CA; and at Educational Services, Vista Learning Center, 2625 Barnard, San Pablo.

Recommended Motion:
Recommend Approval

Actions:
Motion
Mr. Panas moved approval of Consent Item D.9 the 2017-18 Consolidated Application for Funding. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:
Categorical revenue

Attachments:
Certified Con App 7-7-17
D.10. Routine Personnel Changes - Certificated
Speaker:
Ken Whittemore, Assistant Superintendent Human Resources
Comments:
Routine personnel changes include actions to hire, promote, or terminate certificated employees in accordance with appropriate laws, established policies and procedures. 
Recommended Motion:
Ratify and Approve Certificated Personnel Changes.
Attachments:
Routine Personnel Changes - Certificated
D.11. Classified Employee Ratification
Speaker:
Ken Whittemore, Assistant Superintendent Human Resources
Comments:

Routine personnel changes include actions to hire, promote, or terminate classified employees in accordance with appropriate laws, established policies and procedures.

Recommended Motion:

Ratify and approve classified personnel changes.

Financial Impact:

None

Attachments:
Routine Personnel Changes-Classified
D.12. Approve the following updated new job description: Special Education Information Systems Technician
Speaker:
Ken Whittemore, Assistant Superintendent Human Resoources
Comments:

This new job description is an update to the current position of California Special Education Management Information System (CASEMIS) Technician.

The Special Education  department  has requested a job description that accurately reflect the current tasks, duties and responsibilities being performed by this position.  The tasks, duties and responsibilities for the Special Education Information Systems Technician have evolved since the last job description was adopted by the Board of Education in 2007.   

This new revised job description will perform under minimal supervision, provides complex and technical administrative operations and support of the Special Education Information Systems. Analyzes Special Education Information Systems data to prepare or assist in preparing legally mandated reports as well as making programmatic recommendations to the SELPA Director; generates, prepares and transmits complex technical state-mandated reports both manually and via computer; liases, collaborates and communicates with state and federal offices, district staff and other stakeholders regarding data/reports produced from the Special Education Information Systems.

The Special Education department has reviewed and approved the job description.  The district has met all Education Code and contractual requirements in negotiating the updated  job description and commensurate salary with Teamsters Local Union No. 856.  

Recommended Motion:

Recommend Approval

Financial Impact:

$7,147.53 - General Fund


Attachments:
Special Education Information Systems Technician
D.13. Approve the following revised job description: Utility Work - Operations
Speaker:
Ken Whittemore, Assistant Superintendent-Human Resources
Comments:

This revised  job description is an update to the current position of Utility Worker.

The Maintenance/Operations  department  has requested a job description to accurately reflect the current tasks, duties and responsibilities being performed by this position.  The tasks, duties and responsibilities for the Utility Work-Operations have evolved since the last job description was adopted by the Board of Education in 1977.   

This new revised job description will perform under supervision, to assist in the receiving, storing, and issuing of Operations supplies and equipment; to drive a truck; to deliver supplies and equipment to all schools; open up schools in the morning; reports safety, health and fire hazards.

The Maintenance/Operations department has reviewed and approved the job description.  The district has met all Education Code and contractual requirements in negotiating the updated job description and commensurate salary with Teamsters Local Union. No. 856.  

Recommended Motion:

Recommend Approval

Financial Impact:

None - there is no new cost to the District as a result of updating the job description.

Attachments:
Utility Work - Operations
D.14. Ratification of Negotiated Bond Program Change Order
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

Staff is seeking ratification of a Change Order on the following current District construction project:  Pinole Valley High School New Campus. Board ratification is required under state law in order to process the contract adjustment and complete payment.

In accordance with Public Contract Code 20118.4, the Board, by ratifying these Change Orders, finds that it would have been futile to publicly bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served by having this work completed by the contractor on the project.


Recommended Motion:

Ratify Negotiated Change Order.


Actions:
Motion
Mr. Phillips moved approval of Consent Item D.14 Ratification of Negotiated Bond Program Change Orders. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Mister Phillips and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

Total ratification by this action: $62,686. Funded from Bond Fund. The change order is within the Board Approved Site Budget.

Attachments:
Change Order Approval Table
D.15. Ratification of Negotiated Non Bond Change Order
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

Staff is seeking ratification of a Change Order on the following current District construction project:  Fairmont Elementary School Exterior Painting. Board ratification is required under state law in order to process the contract adjustment and complete payment.

In accordance with Public Contract Code 20118.4, the Board, by ratifying these Change Orders, finds that it would have been futile to publicly bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served by having this work completed by the contractor on the project.

Recommended Motion:

 Ratify Negotiated Change Order.


Financial Impact:

Total ratification by this action:  $9,250. Funded from Fund 01, General Fund.

Attachments:
Non Bond Change Order Table
D.16. Ratification of Staff Awarded Contracts (CUPCCAA): April 2017 – June 2017
Speaker:
LIsa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

Staff solicited bids per the California Uniform Public Construction Cost Accounting Act (CUPCCAA) Resolution #90-0809, approved by the Board on May 20, 2009. The resolution allows public projects under a State defined value to be performed by negotiated contract. The resolution further allows the Governing Board to delegate authority to award informal contracts to specific staff members (e.g. Superintendent, Superintendent’s designee). 

Recommended Motion:

Ratify staff awarded contracts.

Actions:
Motion
Mr. Panas moved approval of Consent Item D.16 Ratification of Staff Awarded Contracts (CUPCCAA): April 2017 – June 2017. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

 Total for this action: $1,027,366.62.  Fund 01 ($660,046.02), Fund 21 ($82,716), Fund 25 ($243,473.93), and Fund 40 ($41,130.67).

Attachments:
CUPCCAA APRIL-JUNE 2017
D.17. Approve the Bond Program Site Budget Authorization for the Facilities Master Plan Projects Commencing in 2017-2018
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

The Board is being requested to take action to approve the Bond Program Site Budget Authorization for the Facilities Master Plan Projects approved by the Board that are commencing in 2017-2018.

On October 19, 2016, the Board approved the Bond Program Site Budget Authorization for the Facilities Master Plan Projects commencing in 2016-2017. There are three sites with projects for which planning and/or construction will need to commence during the 2017/18 fiscal year.  Accordingly, the Bond Program Budget Authorization is being adjusted by $12,800,000 to reflect the Facilities Master Plan projects commencing in 2017/18 as shown below.  The Board approval will allow staff to enter budgets into the multi-year function in our MUNIS financial system.  District staff will provide updates on these projects at a later date.

Site

Scope

Budget Increase

Fairmont ES

Critical Needs

$3,000,000

Riverside ES

Critical Needs

$6,900,000

Stege ES

Critical Needs

$2,900,000

Total

 

$12,800,000

                                   


Recommended Motion:

Approve the Bond Program Site Budget Authorization for the Facilities Master Plan Projects commencing in 2017-2018.

Actions:
Motion
Ms. Cuevas moved approval of Consent Item D.17 the Bond Program Site Budget Authorization for the Facilities Master Plan Projects Commencing in 2017-2018. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Valerie Cuevas and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:
 $12,800,000. Funded from Fund 21.
Attachments:
Bond Program Site Budget 7-19-17
D.18. Approval of Professional and Special Services Contracts
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

Contracts and amendments have been initiated by staff using previously qualified consulting, engineering or architectural firms to assist in completion of the referenced projects. Public contracting laws have been followed in initially qualifying and selecting these professionals.

Recommended Motion:

 Approve contracts and amendments.

Actions:
Motion
Mr. Panas moved approval of Consent Item D.18 Professional and Special Services Contracts. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

Total for this action: $172,609.  Funding sources are Fund 21 ($100,209), Fund 01 ($49,900), and Fund 25 ($22,500). All proposed contracts and amendments are within the Board approved budget.

Attachments:
1 Professional & Special Services Summary
2 Contracts & Amendments
D.19. Kennedy High School Welding Lab Project Rejection of Bid and Authorization for Staff to Rebid the Project
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

The scope of work for this project includes renovation of existing welding shop, pre tech lab, and adjacent rooms into a full service metal shop with classroom suitable for high school and vocational education. In addition to new floor, wall, and ceiling finishes, the new metal shop would include the mechanical and electrical improvements to facilitate installation of owner provided contractor installed shop equipment.

The District conducted a public re-bid process for the project. Bids were opened on June 19, 2017. Two contractors submitted a bid: HM Construction, Inc. $819,100; Streamline Builders $847,900.

After reviewing the Bid, the District determined the Bid from the lowest, responsible, responsive bidder exceeds the available budget for the project.  District staff recommends the project be rebid with enhanced scheduling and cost efficiencies to meet the available budget.


Recommended Motion:

Reject the bid and authorize District staff to rebid project.

Actions:
Motion
Mr. Panas moved approval of Consent Item D.19 the Kennedy High School Welding Lab Project Rejection of Bid and Authorization for Staff to Rebid the Project. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
D.20. Award of Contract: Korematsu Middle School Library Patio Decking
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

The scope of work for this project includes removal of existing wood sleepers, plywood deck, carpet and waterproofing in areas identified on the drawings. Install new mortar waterproofing system over new topping slab.

The District conducted a public bid process for the project. Bids were opened on July 11, 2017.  Two contractors submitted a bid: John Clay General Engineering Contracting, Inc. $53,600; A&E Emaar $66,700.

Contract completion is anticipated August 2017.

Recommended Motion:

Award the contract to the lowest responsive, responsible bidder: John Clay General Engineering Contracting, Inc.

Actions:
Motion
Mr. Phillips moved approval of Consent Item D.20 the Award of Contract: Korematsu Middle School Library Patio Decking. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Mister Phillips and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

$53,600. Funded from Fund 21. The contract is within the Board Approved Site Budget.

D.21. Williams Lawsuit Complaints Quarterly Report
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

The Williams Lawsuit requires that a quarterly report be brought before the Board of Education reflecting the number of complaints filed with any school in the district during a particular quarter. This report reflects the time period from April 1, 2017 through June 30, 2017.

Recommended Motion:

Recommend Approval

Financial Impact:

None

Attachments:
Williams Quarterly Report
E. COMMITTEE COMMUNICATION
Quick Summary / Abstract:
(Education Code 35145.5; Government Code 54950 et seq.)
E.1. Superintendent's Report
Minutes:
Superintendent Duffy provided a report of activities in the District.
E.2. Standing Reports
Comments:
Representatives of the following committees and employee unions are invited to provide a brief update to the Board.  Representatives from these groups need to sign up to speak prior to the beginning of this item on the agenda by submitting a “Request to Address the Board” form.  Five minutes may be allowed for each subcommittee or group listed below:

Academic Subcommittee                              Safety and School Climate Committee
Bayside Council PTAs                                     School Supervisors Association Local 21
Citizens’ Bond Oversight Committee            Teamsters Local 856
Facilities Subcommittee                                Technology Subcommittee
Governance Subcommittee                          United Teachers of Richmond
Ivy League Connection                                 West Contra Costa Administrators Association
                                                                      Youth Commission

Minutes:
Bayside Council PTAs. Leslie Reckler spoke about SB328, a bill to move middle and high school start times to 8:30 AM, based on science and supported by the Center for Disease Control and American Pediatrics. She provided statistics regarding effects on children and asked for the Board’s support to address how will affect schools, families, transportation.

Facilities Subcommittee. Ms. Kronenberg said the committee met earlier in the week and covered the bond refunding update with KNN, the state funding update for seismic and other reasons, discussion around San Pablo partnership, implementation of long range facilities master plan, construction updates, and implementation of forensic accounting report and workforce housing, as well as lessons learned on change orders.

Technology Committee. Ms. Kronenberg said the committee would hold its meeting next month due to issue with public noticing this month’s meeting.

Governance Subcommittee. Mr. Panas said the committee continued discussion on site councils, limiting campaign contributions, review of the 2017-18 Superintendent’s evaluation and rubric for performance goals. He also said the committee reviewed a new CSBA bylaw regarding electronic communication, as well as bylaws 9005 and 9200 regarding communication with vendors.
E.3. In Memory of Members of the School Community
Speaker:
Matthew Duffy, Superintendent
Comments:

The District would like to take time to recognize the contributions of members of our school community who have passed away.  The District requests the community to submit names to be reported as a regular part of each agenda.

Fifth grader Ryan Wong, who attended Washington Elementary, died as the result of an auto accident.  He attended summer school at King Elementary.

Typist clerk Bobbi Griggs, work experience clerk at El Cerrito High, passed away in May.  She began her career in the District as a substitute instructional aide in 1996 and became a typist clerk in 2002.

George Austin, longtime teacher and coach at El Cerrito High passed away.  Mr. Austin began his career in the District in 1983 and retired in 2014.  He remained active in the community and at the school, coaching the football team to the second round of NCS playoffs last season while serving at the school’s athletic director.

Our thoughts go out to the family and friends in the loss of their loved one.


Recommended Motion:

For Information Only

Financial Impact:

None

Minutes:
Superintendent Duffy recognized members of the community who have passed away and asked for a moment of silence.
F. DISCUSSION ITEMS AND REPORTS
F.1. Financial Advisors Report – Bond RefundingWas edited within 72 hours of the Meeting
Speaker:
Chris Mount-Benites, Associate Superintendent Business Services
Comments:

Blake Boehm of KNN Public Finance will present the Board with an update on the current bond refunding and timeline of activities.  

Recommended Motion:
Information Only
Actions:
Motion
Ms. Kronenberg motioned to amend the agenda to take item G.5, the refunding resolution, next on the agenda. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Madeline Kronenberg and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

None

Minutes:
Mr. Mount-Benites explained that two presentations were available on the agenda website. He also introduced Blake Boehm and Jon Armstrong of KNN Public Finance who presented information regarding the 2017 refunding and annual tax rate setting, tax stabilization and long term projections.

Mr. Boehm commented about the resolution on the agenda regarding tax rate stabilization to prevent tax rate volatility and effectively manage tax rate commitment to voters. He proceeded to illustrate debt service for individual measures.

Public Comment:
None

Board Comment:
Mr. Panas had questions regarding tracking of voter tax, tax stabilization and other conditions related to refunding. Mr. Boehm and Mr. Armstrong provided information.

Mr. Phillips asked for additional details regarding future bond sales. Mr. Boehm provided clarification regarding remaining authorization that is accessible as well as a variety of capital facility needs outlined within the facility master plan. Mr. Phillips continued with remarks about reconstructing Stege Elementary and funds be used for rebuilding schools. Ms. LeBlanc provided information related to monthly cash flow reports detailing available bond authority, commitment to projects underway, and anticipated state funding. She also related the $3 to $5 million gap in funds needed in order to complete facilities master plan projects in current scope, with the anticipation of no remaining bond authority left. Mr. Boehm confirmed the needs outweigh the bond authority. Mr. Mount-Benites also offered information regarding Measure J funds unavailable due to tax rates and exceeding statutory maximums. Mr. Boehm provided further information regarding Measure J funds inaccessible because of capped tax rates. Mr. Phillips asked about the likelihood of a bond measure in 2018. Mr. Boehm said as a fiduciary his organization could provide tax rate reports within the financial realm but would not be involved in political campaign matters.

President Block spoke about the benefit of presentations regarding the bond measures. She also asked about seismic funds expected, and Proposition 51 funds for low income schools. She also mentioned bond facilities staff implementing findings from the forensic audit with efforts to regain public trust.

Board members had additional questions regarding Measure J funds, tax rates, and tax rate caps. Mr. Boehm and staff provided clarification.

President Block asked about next steps. Mr. Boehm explained the timeline and returning to the Board at the August 9 meeting for Board approval regarding refunding bonds.
Attachments:
1. 2017 GO Bond Refunding Presentation 071917
2. 2017 GO Bond Refunding 071917
G. ACTION ITEMS
G.1. Decision Hearing for Invictus Academy of Richmond Charter Petition
Speaker:
Nia Rashidchi, Associate Superintendent, PreK-Adult Educational Services
Comments:

On Friday, May 5, 2017, Invictus founder Gautam Thapar submitted a Charter Petition for a middle and high school. The public hearing took place on Wednesday, June 14, 2017. Invictus Academy of Richmond proposes to open in 2018 academic year with approximately 128 students in 7th grade. On full enrollment in 2025-2026, the petitioners intend to serve 768 students in 7th through 12th grades.

Staff Findings of Fact and Recommendation attached. 

Recommended Motion:
Review the Staff Findings of Fact and Recommendation, and vote to either accept or deny the petition.
Actions:
Motion
Mr. Panas moved to approve Invictus Academy of Richmond Charter Petition with a Memorandum of Understanding to address concerns. President Block seconded. A roll call vote was taken with Mr. Panas, and President Block voting yes, Ms. Cuevas, Ms. Kronenberg, and Mr. Phillips voting no, with no abstentions and no absences. Motion failed 2-3-0-0. Failed with a motion by Tom Panas and a second by Liz Block.
Vote:
Yes Liz Block.
No Valerie Cuevas.
No Madeline Kronenberg.
Yes Tom Panas.
No Mister Phillips.
Financial Impact:
Approximate loss of $6,912,000 ($9,000 x 768) of student average daily attendance (ADA) as a result of WCCUSD students attending the charter school.

Minutes:
Dr. Linda Delgado reviewed staff findings and recommendations. She said staff recommended approve of the charter while expressing concern about petition inadequacies. She explained the listed reasons the Board could choose to deny the charter petition, including demonstrably unlikely to carry out the petition and lacking of comprehensive descriptions, saying theses could possibly be addressed in a Memorandum of Understanding.

Mr. Phillips asked about the staff finding of the charter demonstrably unlikely to successfully implement the program. Dr. Delgado provided clarification. Superintendent Duffy offered additional clarification regarding components where strengths and weaknesses were seen in the six areas of review and components were strengths and weaknesses were seen. Dr. Delgado affirmed evidence that the charter leadership appear in a position to implement the program.

Ms. Cuevas asked for more information about the statute that addressed qualifications. Dr. Delgado recapped the requirement for clear qualifications. Ms. Cuevas continued with additional questions and Dr. Delgado explained judgment of staff for a responsibly comprehensive description. Ms. Cuevas suggested the appropriate conclusion would be that a high bar would lead to success of the program.

Public Comment:
Demetrio Gonzalez, Joanna Pace, Deborah Price, Lucy Alfaro, Petronila Fernandes, Rosa Mata, Tana Monteiro, Karen Norwood, Cynthia McKelvy, Janelle Ruley, Daniela Felix, Jeff Manassero, Mike Peritz, Leslie Reckler, Anthony Caro

Comment:
Mr. Panas asked Lead Charter Petitioner Mr. Thapar about parent representation on their board. Mr. Thapar responded with information regarding Family Advisory Council member to have a seat on their board. Mr. Panas continued with additional remarks from his research.

Mr. Phillips spoke about his passion for principals and vice principals for strong school site leadership and successful schools. He spoke about the families involved and their commitment, and his concerns regarding experience in leadership of the charter school.

Ms. Kronenberg spoke of the challenging decision before the Board and wanting the best for every child. She said she struggled with leadership at a level that children deserve and agreed with United Teachers of Richmond regarding teacher recruitment for effective teachers in light of the similar the struggle to recruit in the District.

Ms. Cuevas spoke about failure to provide excellence for parents and children. She said she looked at facts and saw that the petition has some strength but questioned whether outcomes will be met with a sound education program. She said she could not support the petition based on her experience in seeking better education.

President Block made points about the idea that charter funds are taken away from the District. She shared her opinion about State provided funds for students and lower expense with lower enrollment. She said she liked the Invictus’ research based approach to improve reading and math, and help students reach higher levels. She said she supported the petition for the 700 students to get a better education.

Ms. Cuevas added that she could not agree and asked the Board to think about highest standards. She spoke of a commitment to see that District schools have the higher standards.
Attachments:
Invictus Academy Findings
G.2. Public Hearing and Adoption of the Joint Initial Bargaining Proposal with West Contra Costa Unified School District and Adult Education Representatives Was edited within 72 hours of the Meeting
Speaker:
Ken Whittemore, Assistant Superintendent, Human Resources
Comments:

The Adult Education Representatives and the West Contra Costa Unified School District wish to meet and negotiate the following items:

               1) Serra Site
                        2) Pay increase
                        3) Paid Holidays
                        4) Prep Time
                        5) Substitutes
                                 A)  Right to substitutes
                                 B)  Hiring substitutes

Pursuant to the Educational Employment Relations Act, the joint initial proposal of West Contra Costa Unified School District (WCCUSD) and Adult Education Representatives will be presented, at which time the public is allowed to comment on this proposal.  A copy of the proposal is attached to the Board meeting agenda and is available on the District’s webpage.

That the Board of Education hold a public hearing of the joint initial bargaining proposal with Adult Education Representatives.

Board Adoption of the Joint Initial Bargaining Proposal

Following the public hearing on its joint initial bargaining proposal, the Board of Education will be asked to adopt the joint proposal of the Adult Education Representatives and the District for the 2017-2018 agreement.

Recommended Motion:
That the Board of Education adopt the joint initial bargaining proposal for labor negotiations with the Adult Education Representatives.
Actions:
Motion
Mr. Panas moved adoption of the Joint Initial Bargaining Proposal with West Contra Costa Unified School District and Adult Education Representatives. Ms. Cuevas seconded. Ms. Cuevas, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and Ms. Kronenberg absent. Motion carried 4-0-0-1. Passed with a motion by Tom Panas and a second by Valerie Cuevas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Absent Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:
To be determined
Minutes:
Mr. Whittemore asked the Board to provide opportunity for a public hearing and follow with approval of the item.

President Block opened the public hearing.

Public Comment:
None

President Block closed the public hearing.

Board Comment:
None

Ms. Kronenberg left the dais.
Attachments:
Joint Initial Bargaining Proposal-WCCUSD - Adult Education
G.3. Governance Subcommittee Recommendations for Updated Handbook, Board Committee Structure for 2017-2018, and Bylaws 9110, 9310 and 9323Was edited within 72 hours of the Meeting
Speaker:
Matthew Duffy, Superintendent
Comments:

The Governance Subcommittee has committed to reviewing the Governance Handbook, Committee Structure, and Board Policies in order to keep pace with administrative changes.  At its March 2, 2017, April 18, 2017, and May 17, 2017 meetings, the Subcommittee received public input and held discussion. 

The Governance Handbook, Board committee structures and Bylaw revisions in this packet have been reconciled to incorporate recommendations provided by the Governance Subcommittee.  These items were provided to the Board at its June 28, 2017 meeting for consideration.

Recommended Motion:
Recommend approval of the updated Governance Handbook, Board Committee Structure for 2017-2018, and Bylaws 9100, 9310 and 9323.

Actions:
Motion
Mr. Phillips moved to approve the updated Governance Handbook and BB 9100. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Mister Phillips and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Motion
Ms. Cuevas moved to approve revisions to Bylaw 9310 including striking language, with no mention of emergency situations. Mr. Phillips offered a friendly amendment which Ms. Cuevas declined. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Valerie Cuevas and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Motion
Mr. Panas moved to extend meeting to midnight. Ms. Cuevas seconded the motion. Ms. Cuevas, Ms. Kronenberg, Mr. Panas voted yes, Mr. Phillips and President Block voted no, with no abstentions and no absences. Motion carried 3-2-0-0. Passed with a motion by Tom Panas and a second by Valerie Cuevas.
Vote:
No Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
No Mister Phillips.
Motion
Ms. Cuevas moved to approve revisions to Bylaw 9322 regarding consideration of agenda items. Mr. Panas seconded. A roll call vote was taken with Ms. Cuevas, Mr. Panas, and President Block voted yes, Ms. Kronenberg and Mr. Phillips voted no, with no abstentions and no absences. Motion carried 3-2-0-0. Passed with a motion by Valerie Cuevas and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
No Madeline Kronenberg.
Yes Tom Panas.
No Mister Phillips.
Motion
Ms. Cuevas moved to table Bylaw 9323 for additional work. Ms. Kronenberg seconded the motion. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Valerie Cuevas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Motion
President Block moved to table the Board Committee Structure item in order to allow more discussion and possibly schedule a study session for consideration. Mr. Phillips seconded the motion. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, and President Block voted yes, Mr. Panas voted no, with no abstentions and no absences. Motion carried 4-1-0-0. Passed with a motion by Liz Block and a second by Mister Phillips.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
No Tom Panas.
Yes Mister Phillips.
Financial Impact:

None

Minutes:
Superintendent Duffy remarked on the Governance Subcommittee’s work over the past year and discussion of the item.

Ms. Cuevas shared the subcommittee’s task to reconcile the handbook and board bylaws adopted by Board. She reviewed handbook and noted where changes had taken place, as well as others areas needing clarification. Ms. Cuevas proceeded to review the handbook revisions, impacted bylaws including an additional policy BB 9322, and standing Board committees. Superintendent Duffy also pointed out amendment to BB 9323 related to allowing the Board to extend meeting more than once.

Public Comment:
None

Board Comment:
Mr. Phillips asked clarifications for BB 9100 and cohort election cycle. Ms. Cuevas responded. He had additional questions about BB 9310 and waiving second readings for board policies. Ms. Cuevas explained the intention for a new standard of expectation to hold discussion followed by a second reading before action can be taken, while allowing a clause for the Board to waive a second policy reading when needed. Mr. Phillips, as a way of avoiding contradiction, suggested amending line five by striking language about waiver of a second reading resulting in read “at this time, the Board may require an additional reading if necessary”. Ms. Cuevas stressed the requirement for a second reading. Mr. Panas had a suggestion for BB 9310 to clarify the fifth line, "at this time the Board may require an additional reading if necessary". Mr. Duffy also weighed in with clarification to remove the wording “at this time”. Discussion continued for consideration of emergency situations.

Mr. Phillips spoke about BB 9322 and ability of any board member to put an item on the agenda for Board consideration without disenfranchising the individual and their constituents, and cited examples where his requests for items had not been followed through.

Mr. Phillips spoke about BB 9323 and extending meetings, and asked that this be discussed later.

Mr. Phillips had questions regarding committees particularly the Academic Subcommittee, the Budget Audit Committee and the Technology Committee. This item was also separated for a separate vote.

He also had questions about the Handbook and asked for any statements, insertions, deletions or changes where the text was not actually highlighted. President Block commended the Board’s work to develop a robust handbook.

Mr. Mount-Benites pointed out an item for consideration of staffing for committees. He stressed the number of committees were becoming problematic for staffing.

Ms. Cuevas recommended approval regarding updates to the Handbook and BB 9100.

Discussion took place regarding BB 9322 around working with the President for agendizing items for consideration. She pointed out that timing of items could impact inclusion on an agenda dependent upon other business. Every Board member has the right to bring items for consideration.

Ms. Kronenberg suggested the word “consideration” implied a level of seeking permission as opposed to a right to put something on the agenda. She was not comfortable with the revision presented. Superintendent Duffy said the consideration of agenda items also addressed. Discussion continued. Mr. Phillips offered a friendly amendment to allow Board members to submit request for placement and public to submit written requests for consideration for placement. Ms. Cuevas did not accept the amendment.

Ms. Cuevas took up BB 9323 regarding extension of board meetings. Mr. Phillips spoke about not institutionalizing late meetings and the financial impact. He said he did not support the revision. President Block asked about the example set with late meetings. Discussion continued.

Ms. Cuevas took up Committee Structure for discussion and fiscal implications of staffing. Mr. Phillips had remarks about committees allowing opportunity for Board member discussion for the betterment of the District. He specifically spoke about the Technology Committee and Academic Subcommittee. Ms. Cuevas spoke about elevating the five committees in order to hold Board level conversation for dialog and work, versus staff led committees. Discussion continued. Mr. Duffy stressed the need for guidance in order to implement with the opening of school.
Attachments:
BB 9100 Organization
BB 9310 Board Policies
BB 9322 Agenda / Meeting Materials
BB 9323 Meeting Conduct
Governance Handbook Revisions Highlighted
Standing Board Committees
G.4. Madera Elementary School Kindergarten Portable Classroom Change Order Approval
Speaker:
Lisa LeBlanc, Associate Superintendent Facilities, M&O, Bond
Comments:

Pursuant to Board direction, all change orders that cause a contract’s cost to exceed ten percent (10%), or are of an individual value of $250,000 or more, will be considered for action separately from change orders not meeting these criteria.

The Madera Elementary School Kindergarten portable classroom contract requires additional cost for the Division of the State Architect permit fee and to provide hot water to the sink. The additional cost will increase the total contract’s change order percentage that currently exceeds ten percent. It would be futile to publically bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served by having this work completed by the contractor on the project. The additional cost is within the Board approved Project budget.

 

 

 

 

Company

 

 

Original Contract Amount

Previously Ratified CO's

CO's Pending
Approval

Change
Percent

Total CO's

Total CO
% of
Original Contract

Adjusted New Contract

American Modular System

 

$161,880

$19,200

$4,738.20

2.93%

$23,938.20

14.79%

$185,818.20


Recommended Motion:

 Approve the change order.

Actions:
Motion
Mr. Panas moved to approve the Madera Elementary School Kindergarten Portable Classroom Change Order. Ms. Kronenberg seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Tom Panas and a second by Madeline Kronenberg.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

 $4,738.20 Funded from Fund 25 (Developer Fees).

Minutes:
Ms. LeBlanc provided information regarding the change order in order to pay the vendor for the portable including DSA fees. The portable should be delivered in August, but delays with DSA approvals of seismic studies and ground motion studies may result in additional delays until October. She explained that one kindergarten classroom will be housed in the school’s library which will be fitted with the appropriate furniture.

Public Comment:
None

Board Comment:
None
G.5. Resolution No. 18-1718 Requesting the Board of Supervisors of the County of Contra Costa to Establish Tax Rates for Bonds of West Contra Costa Unified School District Outstanding or Which May Be Sold During Fiscal Year 2017-18, and Authorizing Necessary Actions in Connection Therewith
Speaker:
Chris Mount-Benites, Associate Superintendent Business Services
Comments:

The District currently has bonds outstanding under separate voter approved GO bond authorizations. Each bond authorization has its own tax rate target based on the tax rate statement presented to voters at the time of election. The District Board of Education has made it a priority to maintain tax rates at or below the targeted levels presented to the voters at the time of each of the elections, to the extent possible consistent with the principles of prudent debt management. We believe that setting up a reserve has been a key factor in allowing the District to meet this goal over the last several years in a difficult economic environment.

The District is requesting that the County set the 2017/2018 tax rates at the targeted levels of $60.00 per $100,000 in assessed value for 2002 Measure D bonds, $60.00 per $100,000 of assessed value for 2005 Measure J bonds. The District Board may decide to issue additional series of 2012 Measure E bonds and 2010 Measure D bonds in either Fiscal Year 2017-18 or Fiscal Year 2018-19, to be determined by the Board at a future meeting. The District desires to structure these bonds to achieve the 2017/2018 tax rate of $48.00 per $100,000 of assessed value. The District is requesting that the County set the tax rate at $48.00 per $100,000 for the 2010 Measure D and 2012 Measure E bonds.

Following adoption, a copy of the Resolution  will be provided to the County Treasurer in order to confirm the levy during the 2017-18 fiscal year.  


Recommended Motion:
Approval of this Resolution requesting the Contra Costa County Board of Supervisors set tax rates for the district’s GO bonds.

Actions:
Motion
Ms. Kronenberg moved approval of Resolution No. 18-1718 Requesting the Board of Supervisors of the County of Contra Costa to Establish Tax Rates for Bonds of West Contra Costa Unified School District Outstanding or Which May Be Sold During Fiscal Year 2017-18, and Authorizing Necessary Actions in Connection Therewith. Mr. Panas seconded. Ms. Cuevas, Ms. Kronenberg, Mr. Panas, Mr. Phillips, and President Block voted yes, with no abstentions and no absences. Motion carried 5-0-0-0. Passed with a motion by Madeline Kronenberg and a second by Tom Panas.
Vote:
Yes Liz Block.
Yes Valerie Cuevas.
Yes Madeline Kronenberg.
Yes Tom Panas.
Yes Mister Phillips.
Financial Impact:

None

Minutes:
Mr. Mount-Benites provided information regarding the resolution to request the Board of Supervisors of Contra Costa County to establish tax rates for current bonds and sale of additional bonds in order to continue the facilities master plan.

Public Comment:
None

Board Comment:
None
Attachments:
Tax Levy Resolution 18-1718
H. UNFINISHED REQUESTS TO ADDRESS THE BOARD
Minutes:
Petronila Fernandez, Antony Caro
I. COMMENTS FROM THE BOARD OF EDUCATION AND FUTURE AGENDA ITEMS
Minutes:
Ms. Kronenberg wished everyone a happy vacation and looked forward to the summer school graduation ceremony.

Mr. Panas echoed Ms. Kronenberg words and offered congratulations to this year’s graduates.

Ms. Cuevas commended participation in recent annual Native American Walk for Sobriety and function held at Nichol Park.

President Block thanked everyone and commended the earnest feelings of Board members wanting to help children.
J. THE NEXT SCHEDULED BOARD OF EDUCATION MEETING
Quick Summary / Abstract:

Lovonya DeJean Middle School - August 9, 2017

Minutes:
Lovonya DeJean Middle School – August 9, 2017
K. ADJOURNMENT
Quick Summary / Abstract:

At 10:00 PM, any items remaining on the agenda that require immediate attention will be moved to this time.  All other items will be tabled to another or the following Board meeting in order to make fair and attentive decisions.  The meeting will adjourn at 10:30 PM.  The meeting may be extended by a majority vote of the Board of Education.

Minutes:
President Block adjourned the meeting at 11:46 PM.
Disability Information:
Special Accommodations: Upon written request to the District, disability-related modifications or accommodations, including auxiliary aids or services, will be provided. Please contact the Superintendent’s Office at 510-231-1101 at least 48 hours in advance of meetings.
7/19/2017 6:37:00 PM ( Original )
PresentLiz Block
PresentValerie Cuevas
PresentMadeline Kronenberg
PresentTom Panas
PresentMister Phillips

The resubmit was successful.